Admissions Office Assistant

Dominican University New York seeks a qualified full time Admissions Office Assistant who is detail-oriented and organized to support our team with data entry, record maintenance, and general office operations. This role helps ensure accurate and efficient management of student records in our Slate (CRM) and Jenzabar (SIS) systems while assisting with daily administrative tasks. The Office Assistant will be an essential part of our team, helping to keep processes running smoothly and providing valuable support to our admissions efforts.

Requirements:

Data Entry and Record Maintenance:

• Enter and update student records in Slate and Jenzabar.
• Organize and maintain application materials, including transcripts, test scores, and recommendation letters.
• Ensure accuracy and consistency of data across systems, performing periodic reviews to correct discrepancies.
• Assist with entering paper applications and managing Freshman IDD (Instant Decision Day) data.

Admissions Materials Management:

• Prepare and send inquiry packets, acceptance packages, and visit confirmation letters.
• Help maintain the organization and inventory of admissions materials, ensuring timely restocking.

Collaboration and Support:

• Work closely with recruitment counselors and other departments to keep student records updated.
• Generate reports from Slate and Jenzabar to assist with enrollment tracking.
• Support special mailings, projects, and events as needed.

Office Maintenance and Administrative Support:

• Submit and track facilities and maintenance requests to keep the office running smoothly.
• Monitor and replenish office supplies as needed.
• Assist with processing expense reports and reimbursements.

Third-Party Vendor Coordination:

• Communicate with vendors to ensure timely delivery of services and materials.

Qualifications:

• High school diploma or equivalent required; associate degree preferred.
• Experience with data entry or database management in an office setting (higher education experience a plus).
• Familiarity with Slate (CRM) and Jenzabar (SIS) is helpful but not required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail and organizational skills.
• Ability to multitask, prioritize, and work efficiently in a busy environment.
• Good communication skills, both written and verbal.

Key Competencies:

• Accuracy and efficiency in data management.
• Strong problem-solving and analytical skills.
• Reliable, proactive, and comfortable working both independently and as part of a team.
• Commitment to confidentiality and data security standards.

This is an on-campus position that involves managing admissions materials and office operations. Occasional flexibility may be needed for events or projects.

Dominican University New York, located in Orangeburg, New York, is 17 miles north of New York City, with approximately 1,400 students and 400 faculty and staff.   There is a wide range of academic programs for students to choose from with more than 30 undergraduate and graduate programs in business, education, liberal arts, nursing, occupational therapy, organizational leadership and communication, and physical therapy. The independent, four-year, co-ed university was founded in 1952 by the Dominican Sisters of Blauvelt in the Catholic tradition. It is chartered by the Board of Regents of the University of the State of New York and fully accredited by the Middle States Commission on Higher Education. Dominican University New York has been named a College of Distinction, is designated a Hispanic Serving Institution, and is recognized as Military Friendly.

Dominican University New York is an Equal Opportunity/Affirmative Action employer committed to excellence through equity and inclusion, and, in this spirit, particularly welcomes applications from members of historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, status as a protected veteran, status as a qualified individual with a disability, or other protected category in accordance with applicable law.

Candidates must be legally authorized to work in the United States at the time of hire.

AA/EOE

Salary Range: $20 per hour