What are the responsibilities and job description for the Associate Director of Transfer Initiatives position at Dominican University?
INTERNAL CANDIDATES ONLY
Position Title: Associate Director of Transfer Initiatives
Department: Enrollment Management
Reports To: Director of Transfer Admission, with oversight from the Project Director of Title III-F Grant
Location: On-campus (River Forest, IL)
Status: Temporary full-time until September 2026
Grant Funding Information
This position is funded in part by Dominican’s Title III-F grant: Improving STEM Support, Strengthening Teaching & Learning, Filling Program Gaps. For more information about the grant and its objectives, see the DUConnect site here. The position is temporary and is expected to run to September 2026.
Position Summary
The Associate Director of Transfer Initiatives will collaborate with the Academic Deans, Department Chairs, Office of Enrollment Management, Offices of the Provost and Registrar, Student Success and Engagement, Information Technology Operations, and other stakeholders to implement and achieve the objectives related to transfer student success in the grant project: “Improve STEM Services, Strengthen Teaching and Learning, Fill Program Gaps,” a 5-year grant funded by the Department of Education. With the funding of this new position, Dominican University seeks to increase transfer student enrollment and improve transfer student success across the institution, particularly for STEM majors.
The Associate Director of Transfer Initiatives will function operationally towards the goal of student services enhancements that are necessary to achieve Dominican’s strategic objectives to eliminate curricular, policy, and structural barriers to transfer student enrollment and retention. The focus will be on action and supporting the systems and cultural transformations needed to move the initiative forward. The role is a conduit to all academic departments and leadership, particularly that of Dominican University’s STEM community. This position will take part on a steering committee and, along with the Director of Transfer Admission, organize meetings composed of campus-wide stakeholders, such as STEM faculty, and will meet monthly (at a minimum) to guide the work and help eliminate barriers to the forward progress. Administrative and organizational aspects of this work will be supported by the Title III-F Project Assistant.
The Associate Director of Transfer Initiatives will be accountable for meeting the performance measures and deliverables in accordance with federal regulations, program requirements, and Dominican University policies and procedures.
Duties/Responsibilities
- With the Office of the Registrar, collaborate to improve the development, implementation, and evaluation of revamped transfer student systems, including degree audits, advising worksheets, registration and orientation, and discipline-specific transfer evaluation.
- Consult regularly and work closely with the Title III-F grant administrators for guidance regarding the implementation of project activities and STEM focus.
- Manage TES records and maintain IAI transfer course articulations and upload new data to Transferology, with a focus on STEM coursework.
- Collaborate with partners across divisional units, such as academic deans, and closely with the Director of Transfer Admission to identify policies and practice barriers to transfer student success and engagement.
- In collaboration with Enrollment Management, contribute to the institutional effort to explore transfer student strategies for recruitment events and better utilization of products, such as the visibility and functionality of Transferology. Incorporate STEM-specific Transfer Guides to post on Transferology.
- Actively participate in departmental, college, and university committees.
- Perform other duties as requested by the supervisor.
Required Qualifications
- Bachelor’s degree
- Experience and knowledge of STEM programs
- Experience with post-secondary students and knowledge of curricula and course sequencing
- Experience with transfer student advising and knowledge of transfer student barriers, particularly among STEM disciplines
- Broad community or university experience with Hispanic, first-generation, low-income and/or other underrepresented students and services
- Proficiency in use of Microsoft Office Suite: Teams, OneDrive, Word, Excel, Outlook, PowerPoint, etc.
- Must be committed to fostering an equitable and inclusive working and learning environment
Knowledge, Skills, and Abilities
- Capacity for collaborating with partners across a complex institution
- Demonstrated ability to develop excellent working relationships with internal (e.g., students, faculty, staff, and administrators) and external stakeholders
- Excellent listening, interpersonal, written, and verbal communication skills
- Ability to develop and independently manage a variety of time-sensitive projects simultaneously and meet all required deadlines
Preferred Qualifications
- Experience working 3 – 5 years with TES and/or Jenzabar
- Knowledge of STEM curricula and course sequencing
- Proficiency in TES and Jenzabar
- Experience with Dominican majors and core curriculum and an understanding of the history of the University’s transfer student enrollment trends and challenges; knowledge of Dominican strategic objectives regarding increasing transfer student enrollment and success
Physical Demands:
- Ability to spend long durations of the workday sitting at a desk and working on a computer
- Ability to lift up to 15 pounds at times
- Note: accommodation will be made for applicants who cannot meet these physical demands
Salary and FLSA Status
- Salary: $58,000 - $62,000
- FLSA Status: Exempt, Full-time, 37.5 hours
Benefits
- Comprehensive health, dental, and vision insurance
- Retirement plan with employer matching contributions
- Professional development opportunities
- Tuition remission for employees and their dependents
- Flexible spending accounts (FSA)
- Generous paid time off (PTO)
Employment at Dominican University is contingent upon the successful completion of a background investigation.
About Dominican University
Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago. Accredited by the Higher Learning Commission, Dominican University offers associate, baccalaureate, master’s, and doctoral degrees. It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values-based, relationship-centered learning environment.
Dominican currently enrolls over 3,800 students, including 2,690 undergraduates and 1,114 graduate students. Sixty-eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian. Under-represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid. Nearly half of all undergraduates are first-generation college students; over half are federal Pell Grant recipients, illustrating their families’ level of income; and 58% are eligible for low-income MAP grants from the State of Illinois.
Recognized since 2011 as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups. For more information, visit www.dom.edu.
Expectations for all Dominican Employees
To support the University's mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a supportive environment through involvement in various staff-driven activities and groups.
Institutional Statement
Dominican University is committed to fostering a supportive academic community that provides access and opportunity for all our students.
Equal Employment Opportunity Statement
Dominican University is an equal opportunity employer and complies with all federal and state employment regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
If you need accommodations due to a disability, you may contact us at opc@dom.edu for assistance.
Salary : $58,000 - $62,000
