What are the responsibilities and job description for the Event Operations Manager/ Wedding Coordinator position at Dominion Gardens & Hotel?
Job Title: Event Operations Manager/ Wedding Coordinator
Location: Dominion Gardens & Hotel, Guthrie, OK
Job Type: Full-Time
About Us
At Dominion Gardens & Hotel, we’re all about turning dreams into dazzling realities. Our luxurious event spaces are designed to leave you breathless, from elegant weddings to grand galas and everything in between. Think charm, versatility, and world-class vibes—sprinkled with a touch of magic. We’re obsessed with creating unforgettable moments that leave clients and guests raving for years.
The Role
As our Event Operations Manager/ Wedding Coordinator, you’ll be the maestro behind the scenes orchestrating show-stopping weddings and events. From brainstorming dreamy details with clients to managing the nitty-gritty of timelines and vendors, you’ll own the process from start to finish. If you’ve got a knack for creativity, a love for logistics, and a passion for turning chaos into confetti, this is your stage.
What You’ll Do
- Client Whisperer: Collaborate with clients to bring their vision to life, from themes and décor to venue and vendor picks.
- Vendor Tamer: Build solid relationships with caterers, florists, photographers, and other pros. You’re the glue that keeps everything (and everyone) together.
- Master of Details: Create killer timelines, schedules, and docs so everything runs like a well-oiled machine.
- Showtime Hero: On the big day, you’re in charge—directing traffic, managing the unexpected, and making sure everything flows effortlessly.
- Budget Boss: Help clients stay on track financially, keeping expenses and payments in check.
- Guest Guru: Manage seating charts, guest lists, and special requests to guarantee smiles all around.
- Feedback Fanatic: Gather post-event insights to keep upping your game and creating even more fabulous experiences.
What We’re Looking For
✅ Experience Counts: 3–5 years in event planning or wedding coordination, you’re our kind of person.
✅ Team Leader: Managing the event team, training, and directing them in "Moments that Matter".
✅ Organizational Wizard: Multitasking is your superpower, and deadlines don’t scare you.
✅ People Person: Communication is your forte, and you thrive on building connections with clients, vendors, and teammates.
✅ Grace Under Pressure: You’re calm, collected, and ready to tackle challenges on the fly.
✅ Creative Eye: You’ve got a flair for design and the aesthetics to match.
✅ Tech-Savvy: Familiarity with event planning tools like TripleSeat, Caterease, Google workspace? Yes, please!
✅ Flexibility Is Key: Weekends, evenings, and holidays? No problem—you’re there when the magic happens.
✅ Passion, Passion, Passion: You live for creating memories and delivering jaw-dropping customer service.
Bonus Points
- Certified in Event Planning or Wedding Coordination (e.g., WPIC, CMP)? That’s a big win.
- In-the-know about the market, best venues, and vendors.
- Experience in design and décor adds extra sparkle.
Why Join Us?
- Work on fabulous, high-profile events.
- Be part of a fun, supportive team that loves what they do.
- Grow your career in the exciting world of event planning.
- Competitive pay to keep you smiling.
If you’re ready to turn ideas into breathtaking events and love a fast-paced, creative environment, we’d love to meet you. Let’s make magic happen!
How to Apply
Send us your resume and a little about why you’re the perfect fit. We can’t wait to hear your story!
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- Employee discount
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Evenings as needed
- Evening shift
- Holidays
- Weekends as needed
Experience:
- Event planning: 1 year (Required)
- Events management: 1 year (Required)
Ability to Commute:
- Guthrie, OK 73044 (Required)
Work Location: In person
Salary : $50,000 - $60,000