Office Manager with AR/AP

Office Manager who has interest and knowledge of all aspects of a small business – Marketing, Customer Service, Sales, Accounting, Human Resources, and Information Technology. Reporting to Vice President

Marketing:

· Assist in development, performance and tracking of marketing plan

Customer Service:

· Process incoming orders (order acknowledgments and confirmations [plus print])

· Process e-commerce orders through Amazon and EBay

· Answer customer inquiries via phone and email

o Pricing information

o Copies of invoices, order confirmations, etc.

o Package tracking

· Keep track of certificate of liability insurance for vendors

· Update and distribute NAFTA certificates to customers

· Provide a Certificate of Insurance for customers who ask for one

· Distribute Safety Data Sheets to customers

· Manage sales tax forms (W-9 [federal tax exemption] and ST-12 [Exempt Use Certificate]) (customers and vendors)

HR:

· Manage time off (vacation, sick)

· Employee Benefit Administration

Information Technology:

· Basic Information Technology troubleshooting

· Liaison with Third Party Tech Support for any major issues or projects

Sales:

· Inside Sales and sales support

o Research and contact potential customers

Accounts Payable:

· Bills: File receiving reports, process bills with receiving reports, and pay bills

· Process payroll and payroll taxes

· Process these reports: Trial Balance, Journal Entries, Adjusting Entries, Chart of Accounts, and Financial Statement

· Reconcile petty cash and all bank accounts

· Process bank statements

· Compile 1099 info via Quickbooks and send to independent contractors

· Work with auditor on financial information, including assets traded/scrapped and new equipment purchases

· Make transfers for bill paying and payroll

Accounts Receivable:

· Invoice customers

· Process cash received

· Develop reports

· Check all banks monthly to account for funds transferred to our banks

· Run Aging Report monthly and send delinquent account statements to customers

Production Support:

· Enter daily production into Quickbooks

- Prepare monthly Inventory Worksheets

· Reconcile inventory value with monthly physical audit

· Update Standard Operating Procedures with input from operators

· Place Purchase Orders for tooling per toolroom request

· Shipping support

o Create labels and packing slips for shipments

o Documentation for International Shipments

Other:

· Have knowledge of newest banking technologies and implement tools to streamline processes

· Update Quickbooks with most recent product costs

· File paperwork

Full-time exempt
Qualifications

• Skills:
• QuickBooks expert/certified ,
• Generally Accepted Accounting Principles, general computer, typing
• Education: Associate degree preferred
• Must be able to file, type, and lift 20 lbs.
• Speak, read, and write English fluently
• ERP experience
• Basic IT troubleshooting
• Attentive to detail
• Dog person
• DISC Model: Get It Right

Goals and Expectations

• First quarter: Solution hire - can walk in and execute
• First six months: Offer suggestions to improve upon existing standard practices
• First year and thereafter: Keep up on best practices, software, and regulations. Culture

Safety

We aim to maintain a clean and safe work environment for all stakeholders.

Dignity and Respect

We aim to make parts for products that promote well-being and promote the well-being of our customers, suppliers, and employees.

Quality

We strive to manufacture products that meet our customers’ documented standards and specifications.

Customer Satisfaction

We aim to develop and maintain long-standing relationships with our customers that foster trust, reliability, and collaboration.

Constant Improvement

We strive to improve all aspects of the company, including processes, production, and employee happiness to maximize efficiency, reliability, and accountability.

Employee Empowerment

We aim to build a work environment that inspires employee happiness inside and outside of work by inclusively seeking participation and decisions for the betterment of the company.

Environmental Responsibility

We strive to use the most environmentally-friendly resources and dispose of waste in a minimal detrimental environmental impact.

Forward Thinking
We aim to think strategically so we can approach our long-term future proactively.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $55,000 - $65,000