Administrative Assistant

Summary: We are seeking an Administrative Assistant to serve as the main support staff person in the Executive Office. Candidates may also be asked to perform other assignments and/or administrative functions

Job Title: Administrative Assistant

Location: New York, NY 10005

Target Work Schedule: Monday to Friday 9:00AM to 5:00PM

Target Duration/End Date: July 2025

Description of Roles and Responsibilities:

· Assist with the daily operations of the Managing Attorney's Office (MAO) which includes, but is not limited to, accepting service of documentation at the MAO window

· Deal regularly with the public who are serving legal papers

· Keep organized records to input the documents into the program

· Scan documents

· Correctly route the documents to the bureaus

· Advise staff on questions regarding filings and service to the courts and working with outside service agencies

· Route inter-office mail to the correct bureau

· Use a computer and open and close cases in the various programs used in the MAO including but not limited to NYMatters, Access, Microsoft Office, CourtAlert, PACER and e-courts

· Monitor EFax mailbox and send it to the appropriate Bureau

· Forward CourtAlert notifications to the correct bureau and specific employees

· Use office equipment such as copier, telephone, fax machines, shredders and printers

· Perform other interdepartmental tasks and duties as assigned

Mandatory/Minimum Qualification, Skills, Experience Requirements:

Associate or Bachelor's degree preferred. And at least two years of relevant experience

Qualification, Skills, Experience Requirements:

· Must have good time management skills

· Detail-oriented, organized

· Typing 55 wpm

· Multi-tasker

· Able to catch errors/inconsistent/ incomplete work, proofread work

· Computer literacy

· Ability to learn new computer programs quickly with appropriate assistance and support

· Able to manage a large volume of electronic files without commingling files

· Ability to maintain confidentiality in highly sensitive work

· Must be able to work quickly and accurately

· Ability to work independently and ask for direction when necessary

· Ability to initiate and complete work assignments, accurately track assignments/report on status of workload and show accountability for workload

· Ability to work cooperatively with colleagues

· Able to follow office policy and procedure

· Able to rename PDF files, drag and drop files in folders, copy and paste files into folders, create folders, edit template emails, double checks work, ask questions when clarification is needed

· Must be proficient in Microsoft Word, Adobe PDF, Microsoft Excel, and Microsoft Outlook

(Resume must stand alone in demonstrating qualifications and experience)

Other Notes:

1. Resume must stand alone in demonstrating qualifications and experience

2. Please take a moment to review the job details, including qualification requirements, location, duration, and pay rate, before you apply

3. Please complete the screening questions for your application or include a cover letter with more information for us and the hiring team to consider

4. We encourage you to complete the Skills Tests to demonstrate your skills

5. Where required, consider submitting proof of licensure with your application

6. Where applicable, consider including samples or examples of your work that demonstrate your capabilities with your application

7. Where relevant, please include your LinkedIn page, at least 3 professional references, a copy of your diploma or other proof of licensure/professional certifications, and your USC / GC / H4 / H1B. We do not accept C2C applicants without this information

8. Your application must have your full legal name and current contact information

9. There may be cases where the hiring team requires two or more professional references with application

10. We partner with companies to offer and deliver projects and solutions to our clients Some positions may be hired through our partners

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Why work with us:

At Donia, we foster a culture of growth. We recognize that everyone brings unique skills and experiences to their work and that the company is better for such diversity. We encourage you to pursue your interest and grow within the company. We promote from within because we value and reward contributions

About us:

We are a Business Management Consulting, Staff Augmentation and Workforce Solutions firm

Our founder is an engineer and seasoned business management consultant. The values of precision, quality, and reliability are embodied in all our work

We aim to delight our clients through the high quality of our service. So much so, that almost all our contracts are through Word of mouth and referrals. Because for over fifteen years, we have worked with Non-profits, City, State, and Federal Agencies – strategizing and putting together specialized teams that can tackle any project

Donia's team of collaborative solution-finders will meet you where you are and build the system that will get you to your goals. Let us know how we can use our Business Consulting and Staff Augmentation and Workforce Solutions expertise to help you

About our Benefits Program

All Donia LLC full-time staff have access to our benefits program. Features include but not limited to:

· Health insurance

· Dental Insurance

· Vision Insurance

· Paid Time Off

· Disability

· Life insurance

Donia LLC is an equal opportunity employer

Job Types: Full-time, Temporary, Contract

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Did you review and are okay with the job details - including qualification requirements, location (including In-Person as applicable), duration, and pay rate W2 ?

Ability to Commute:

• New York, NY 10005 (Required)

Work Location: In person

Salary : $22 - $25