Office Manager

DoorLoop is a high-growth technology (PropTech) company with offices in the US (Miami) and Israel (Tel Aviv). We help property managers and owners make more money, get organized, and grow with easy-to-use, secure, and reliable, all-in-one property management software.

DoorLoop prides itself on being People First.

We are a Certified Great Place to Work, recently ranked #13 in Forbes’ list of America’s Best Startup Employers, and are proud to have our team rate us a 4.9/5 on Glassdoor.

Mission

DoorLoop is hiring an Office Manager & PA to join our A team in Miami Beach. As our Office Manager & PA, you’ll oversee all aspects of office operations, ensuring employee satisfaction by coordinating events and activities that foster a positive workplace, while supporting the CEO and COO to maximize their productivity. This is a key role that will help cultivate an employee-first environment while ensuring that every visitor, candidate, and supplier receives an exceptional experience.

This position is ideal for someone who is proactive, and organized and has strong executive support experience, thriving in a fast-paced environment.

Responsibilities:

Efficient Office Operations

• Oversee day-to-day office operations, ensuring a clean, organized, and welcoming environment.
• Manage vendor relationships, contracts, and supplies to avoid interruptions in service.
• Anticipate and resolve facilities issues, ensuring they are addressed within one day.

Executive Support

• Manage complex schedules for the CEO and COO, maintaining 99% calendar accuracy.
• Handle sensitive information with confidentiality and professionalism.
• Act as a liaison between executives and internal/external stakeholders, prioritizing and streamlining communications.

Fostering an Amazing Workplace

• Create a positive office culture by understanding and addressing employee needs and promoting inclusivity.
• Welcome candidates, visitors, and suppliers, ensuring they have an exceptional experience.
• Partner with HR and other departments to improve employee engagement and satisfaction.

Event Coordination

• Plan and execute company events, ensuring high satisfaction and alignment with company goals.
• Manage travel arrangements, meetings, and events with accuracy and attention to detail.
• Maintain budgets and meet deadlines for all events and logistics.

Requirements:

• Proven experience in office management and executive support.
• Strong organizational and time management skills with a track record of meeting deadlines.
• Excellent communication and interpersonal skills, with the ability to manage relationships across all levels.
• Experience managing budgets and negotiating with vendors is a plus.
• A "can-do" attitude and willingness to tackle hands-on tasks (e.g., assembling furniture or troubleshooting technology).
• Ability to work independently and manage multiple tasks in a fast-paced environment.

Role Basics:

• This role will be based in our office in Miami Beach.
• This role will report to the Global Employee Experience Manager.
• This role is expected to be in the office 5 days per week.