Executive Assistant for Enrollment

JOB TITLE: Executive Assistant for Enrollment

DEPARTMENT: Enrollment Office

REPORTS TO: Vice President for Enrollment

PURPOSE OF POSITION:

The Executive Assistant for Enrollment provides high-level administrative support to the Vice President for Enrollment and the Enrollment Office. This position plays a key role in ensuring the smooth operation of the enrollment division by managing schedules, coordinating communication, handling confidential information, and assisting with special projects. The Executive Assistant will work collaboratively with admissions, financial aid, and marketing teams to support the university’s enrollment goals while upholding the mission and values of the institution.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative support for the VP for Enrollment.

• Foster a positive and supportive office culture by recognizing achievements, addressing challenges, and coordinating celebrations to ensure a joy-filled work environment.

• Prepare reports, presentations, and meeting materials for enrollment leadership.

• Handle special projects as assigned, including research, reporting, and policy documentation.

• Greet and assist visitors and students, ensuring they are directed to the appropriate person or department.

• Serve as a liaison between the Enrollment Office and other university departments, ensuring clear communication by coordinating meeting agendas, taking minutes, and following up on action items.

• Assist in coordinating campus visit days and other enrollment-related events, ensuring seamless planning and execution.

• Assist in managing the enrollment CRM, ensuring accurate data entry, maintenance, and report generation.

• Review budget items for coding, classification, and approval.

• Assist in supervising student employees and interns.

• Perform other duties as assigned.
  

KNOWLEDGE, SKILLS AND ABILITIES:

• A clear understanding and commitment to the Reformed perspective and mission of Dordt University and ability to clearly articulate and communicate the mission effectively.

• Ability to express an active Christian commitment, which shall include identification with a local organized church that holds to beliefs that are consistent with the mission of the university.

• Prospective members of the Dordt University community are expected to agree with its sexuality, gender identity, and sexual conduct policy which can be found on the DU website (contact the HR Office if you need additional information).

• An associate of arts degree or bachelor’s degree and 2-4 years of office experience is preferred, or an equivalent combination of education, experience, and training would be considered.

• An enthusiastic commitment to and desire to promote the mission and vision of Dordt.

• Ability to be trusted to keep things moving under pressure and on tight deadlines.

• Helpful organization skills, attention to detail, adaptability, and sometimes a diplomatic touch.

• Strong computer skills including Microsoft products (Outlook, Word, Excel, etc.).

• Strong experience in Microsoft Excel, knowledge of web page management, and database experience is also desired.

• Strong verbal and written communication skills.

• Strong interpersonal skills.

• Coordination skills for organizing and maintaining records and scheduling appointments.

• Ability to organize multiple projects, tasks, and assignments simultaneously.

• Ability to establish and maintain effective working relationships with other people and the ability to bring great energy and a customer service attitude to the team.