Search Coordinator - Executive Search

About Dore Partnership

Dore Partnership is a distinguished global specialist executive search firm dedicated to empowering corporate leadership by delivering exceptional talent and advice. Since our inception in 1997, we've been at the forefront in advising and partnering with organizations in the financial services, technology, and data sectors. Our dynamic team, based in New York and London, is committed to cultivating excellence in companies worldwide.

Role Overview

As part of our continued growth, we are seeking a highly organized and detail-oriented Search Coordinator to join our vibrant New York office. In this role, you will provide critical administrative, research, and operational support across all stages of the search process. Search Coordinators serve as project managers, seamlessly coordinating, managing responsibilities, and ensuring efficient execution across each search process. They achieve this by proactive collaboration and communication with each client, candidate, and internal stakeholders. This role demands a high level of organization, attention to detail, and proactive communication, as well as the ability to juggle multiple priorities in a fast-paced environment.

Key Responsibilities

Search Execution, Administrative & Research Support:

• Create polished client-ready documents, such as pitch decks, progress reports, and resume/bio packs.
• Manage search mandates and ensure timely and accurate information flow in our Talent Relationship Management (TRM) system, Ezekia, by setting up new searches, maintaining and updating candidate and client profiles, logging meetings, and organizing notes. Take a project management approach to oversee timelines, prioritize tasks, and ensure deliverables are met on schedule.
• Format, edit, and create professional resumes and bios for candidate submissions to clients.
• Conduct candidate research and market mapping to support search efforts.
• Source and verify candidate contact information using external tools (e.g., ZoomInfo, RocketReach, Lusha).
• Lead search kickoffs, mid-search check-ins, and post-search debriefs to set the search up for success, assess progress and flag potential hurdles, and summarize key outcomes / takeaways.

Client & Candidate Coordination:

• Serve as the primary point of contact for all client and candidate interactions, utilizing project management principles to streamline scheduling, manage priorities, and ensure seamless coordination across all touchpoints.
• Schedule and coordinate meetings between clients and candidates using clear and concise written communication.
• Prepare materials for client meetings, attend calls, and actively track action items and follow-up tasks.
• Manage the logistics of candidate interviews, addressing any last-minute changes as needed.
• Coordinate travel and accommodation arrangements for candidates, working with travel agents to finalize details.
• Handle reimbursement submissions for candidates and liaise with CFO for processing.

Qualifications:

• Bachelor’s degree.
• Demonstrated professionalism and polished demeanor, with the ability to confidently represent the firm and establish strong relationships with internal and external stakeholders.
• Exceptional organizational skills and high attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks, be proactive, and prioritize effectively in a fast-paced environment.
• Familiarity with TRM systems (experience with Ezekia is a plus) or willingness to learn.
• Enthusiasm for teamwork and collaboration.

What We Offer

We offer a unique blend of professional growth, high-impact opportunities, and a culture that values resilience, meritocracy, and well-being, all designed to ignite your potential and accelerate your career journey. This includes:

• Early responsibilities and swift career growth in a merit-based environment.
• A blend of systematic training and hands-on learning experiences.
• Access to a vast network of top-level professionals within Dore, among our candidates, and with our client partners.
• Global exposure through virtual global town halls and interactions with international offices.
• Opportunities to connect and collaborate through team-building events and social outings.

Salary : $65,000 - $75,000