HR Administrator

WHO WE ARE
Dormie Network is a national network of private destination golf clubs, delivering an unparalleled experience through pristine course conditions, world-class hospitality, and exceptional service. At the heart of that experience is our people. As part of the Human Resources team, the HR Administrator plays a key role in supporting our workforce and upholding our high standards. This position ensures smooth HR operations by managing employee records, coordinating payroll and benefits, assisting with onboarding, and responding to employee needs with professionalism and care. With attention to detail and a commitment to service, the HR Administrator helps create a workplace where employees can thrive—and, in turn, deliver exceptional experiences to our members and guests.

WHAT YOU’LL DO
As part of the Human Resources team, your essential functions and responsibilities include, but are not limited to:
Personnel Management

• Maintain employee files and ensure compliance with record retention policies.
• Track and store disciplinary documentation (verbal/written).
• Respond to employment verification requests within 24 hours.
• Retain and audit Form I-9s per USCIS requirements.
• Review unemployment requests; prepare documentation for fact-finding hearings and appeals.
• Develop and maintain familiarity with the employee handbook and policies; route complex inquiries to HR management.
• Support full-cycle recruitment and onboarding/offboarding:
• Post jobs, manage open postings, and close them out timely.
• Ensure onboarding steps, including background checks, are completed.
• Facilitate onboarding/offboarding for corporate staff.
• Partner with Club Admins to ensure timely document completion.
• Submit separation forms and coordinate with IT for access changes.
• Process off-cycle pay increases and employee status changes.
• Compile data for audits and assist with special projects as needed.

Payroll Maintenance

• Ensure accurate and timely payroll processing on weekly and bi-weekly cycles.
• Resolve timesheet discrepancies and coordinate service charge and gratuity imports.
• Review pay runs for deduction issues, tax inconsistencies, and resolve before commit.
• Process terminations, direct deposit, and tax form updates.
• Conduct off-cycle pay runs for missed or additional earnings.
• Store payroll reports and track wage garnishments.
• Support employees with payroll inquiries; escalate to HR management when needed.
• Manage failed deposit notifications and coordinate returned funds.
• Process and upload 401(k) contributions and deferral changes in Dayforce.

Benefits Administration

• Conduct benefits enrollment for newly eligible employees.
• Monitor enrollment completion and update "auto waive" elections.
• Verify benefit data feeds and resolve issues with vendors.
• Administer Mutual of Omaha changes and submit HSA contributions.
• Acknowledge COBRA events within required timelines.
• Reconcile benefit plan billing and payroll deductions.
• Distribute required plan notices (SPD, HIPAA, etc.).
• Support monthly benefit communications and educational efforts.
• Assist with annual renewal and open enrollment:
• Distribute materials and coordinate with Club Admins for 100% completion.
• Administer leave and accommodation benefits as needed.
• Complete annual data surveys related to benefit plans.

Employee Experience & Engagement

• Maintain internal HR Hub/intranet pages and digital signage.
• Coordinate monthly lunches and assist with employee appreciation events.
• Promote a welcoming environment and maintain an open-door policy.
• Respond to employee inquiries or route them as needed.
• Manage office supplies, breakroom snacks, and workspace cleanliness.
• Act as the first point of contact for general HR email and phoneline inquiries.

WHO YOU ARE

We are looking for a dedicated professional who:

• Possesses excellent interpersonal communication skills to efficiently manage diverse relationships.
• Displays a positive attitude and fosters collaboration and teamwork with all team members.
• Demonstrates strong attention to detail, accuracy and thoroughness.
• Excels at prioritizing tasks and managing time in a fast-paced, dynamic environment.
• Maintains a high level of confidentiality and exercises discretion with sensitive information.
• Is comfortable navigating HR systems and technology, with the ability to learn new platforms quickly.
• Takes initiative and demonstrates a proactive, solutions-oriented mindset.

EDUCATION AND EXPERIENCE

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 2 years of experience in an HR support, administrative, or coordinator role.
• Familiarity with HR practices, employment regulations, and confidentiality standards.
• Working knowledge of HRIS platforms; Dayforce experience highly preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software systems.
• Experience in a multi-location or seasonal business environment is a plus.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
**Located at the Dormie Network HQ office in Lincoln, NE.**

• Ability to remain in a stationary position (sitting or standing) for extended periods of time, with access to a sit/stand desk to accommodate posture changes.
• Frequent operation of a computer, keyboard, mouse, telephone, and other standard office equipment.
• Occasional movement within the office to access file cabinets, office equipment, or attend meetings.
• Ability to occasionally lift and/or move objects up to 20 pounds (e.g., office supplies, packages).
• Visual and auditory acuity sufficient to use a computer, read printed materials, and communicate effectively in person and over the phone.
• Work is primarily performed in a climate-controlled office setting with standard lighting and noise levels.
• Must be comfortable working in an open or shared office space.
• Occasional exposure to elevated noise levels during employee events or busy periods.

REASONABLE ACCOMODATIONS
Dormie Network is committed to providing reasonable accommodations for qualified individuals with disabilities to enable them to perform the essential functions of this position. If you require accommodation during the application process or employment, please notify the Manager of the position.

EQUAL EMPLOYMENT OPPORTUNITY
Dormie Network is committed to providing equal employment opportunities for all employees and job applicants on the basis of qualifications, performance, and ability, without regard to race, color, religion, national origin, sex, age, pregnancy, marital status, ancestry, sexual orientation, genetic information, physical or mental disability, or any other class protected under applicable local, state or federal law.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. This job description may be changed or updated at any time without notice.