Executive Administrative Assistant

Double Good's mission is to create joy. We create joy with our delectable and award-winning popcorn. We create joy with our easy-to-use fundraising platform that raises a meaningful amount of money for youth sports and activities, empowering kids to pursue their dreams. We create joy through our Kids Foundation which hosts Double Good Days events across the country to bring all-ability fun to children with special needs and their families. As featured on the Today Show, Double Good is not just about the product; we have a strong social mission.

In recent years, Double Good has seen 40% year over year growth, and we're excited about our future! We're excited about the possibility of you joining our mission. We are looking for an Executive Administrative Assistant to join our growing People team.

Double Good's Executive Admin will be a key partner to Double Good's Executive Leadership Team in completing administrative tasks and activities, managing calendars, and proactively prioritizing and coordinating time commitment to utilize time more efficiently and effectively. This role will also work with Double Good's Facilities Manager to complete office-related administrative tasks and ensure appropriate coverage at the front desk to welcome guests and visitors. The Executive Admin requires a strong bias for action, high attention to detail, and the ability to think ahead and navigate a fast-paced environment with a calm, solution-oriented mindset.

Location - onsite at our Elmhurst facility

Responsibilities : Executive Admin -

• Maintains and manages calendars with emphasis on proactive planning as well as flexibility to accommodate changing needs / requirements
• Coordinates / schedules meetings and appointments including guest visits / tours, coordinates logistical requirements, prepares agendas, and coordinates catering (as needed)
• Completes projects using presentation software, spreadsheet software, and word processing software, with emphasis on PowerPoint presentations
• Manage agendas for regular department meetings and special events
• Maintains highly sensitive and confidential files
• Plan and manage travel arrangements including flight, hotel, car, and trip schedule of events / activities
• Provides proactive support in communications and coordination of tasks / planning
• Builds and maintains excellent relationships and communications with members of the administrative team, and other company team members and staff
• Organizes and facilitates on-site and off-site meetings for supported executives
• Acts as a liaison to internal partners, external partners, and customers
• Prepares reports and routine correspondence as required by the executive team
• Special projects and other duties as requested (ad hoc tasks)

Reception and Places -

Office Administration -

Required Experience :

Nice to Have :

Equal Pay Disclosure(s) :

We're on a mission to create more joy in people's lives, and that includes our internal employees. We create a place people love to be a part of, where people can discover and practice their unique skill sets, a place where they can contribute and do their best work. We do this by offering our employees a competitive compensation & benefits plan.

Base Pay range for this position :

The final discretionary compensation that will be offered for this role depends on a variety of factors, including job-related knowledge, skills, experience, and market location.

Benefits :

Double Good is an Equal Opportunity and Affirmative Action employer, working in compliance with both federal and state laws. We are committed to the concept of Equal Employment opportunity. Qualified candidates will be considered for employment regardless of race, color, religion, age, sex, national origin, marital status, medical condition, or disability. The EEO is the law and is available here. Right to Work Statement (English and Spanish).

Salary : $75,000 - $110,000