What are the responsibilities and job description for the Administrative Assistant position at double kwik?
Childers Oil Co Inc
Administrative Assistant
Department: Childers Oil Company Job Status: Full Time
FLSA Status: Non- Exempt Reports To: CFO and President
Grade/Level: 6 Amount of Travel Required: 10 %
Job Type: Regular Positions Supervised: None
Work Schedule:
Monday thru Friday 40 hr. per week
POSITION SUMMARY
This position primarily serves as the welcoming face of the organization, providing knowledgeable assistance to visitors and staff regarding the location of various departments and resources within the building. The role involves maintaining a general understanding of the functions of all departments, supporting administrative tasks, and performing secretarial duties. The ideal candidate will excel in customer service and communication, offering a friendly and outgoing demeanor while ensuring all inte ractions are handled with professionalism and warmth.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
- Serve as the primary point of contact for visitors and staff, offering a welcoming and friendly demeanor while providing accurate directions and information regarding the building's departments and resources.
- Maintain a general understanding of the roles and functions of all departments to effectively answer inquiries and provide knowledgeable assistance.
- Perform secretarial duties, including answering phone calls, scheduling appointments, managing correspondence, and maintaining organized records, ensuring smooth administrative support across the organization.
- Provide excellent customer service by addressing questions, resolving concerns, and assisting with requests in a professional and courteous manner.
- Support administrative tasks, such as filing, document preparation, and data entry, to ensure efficient office operations and accurate record-keeping.
- Communicate effectively with employees, visitors, and department representatives, ensuring clear and respectful exchanges of information.
- Assist with coordinating meetings, appointments, and events, ensuring that logistical arrangements are handled smoothly and all parties are informed.
- Ensure a welcoming atmosphere by greeting visitors with warmth, answering inquiries with professionalism, and maintaining a tidy and organized reception area.
POSITION QUALIFICATIONS
Competency Statement(s)
- Accuracy - Ability to perform work accurately and thoroughly.
- Detail Oriented - Ability to pay attention to the minute details of a project or task.
- Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
- Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
- Organized - Possessing the trait of being organized or following a systematic method of performing a task.
- Relationship Building - Ability to effectively build relationships with customers and co-workers.
- Reliability - The trait of being dependable and trustworthy.
- Communication, Oral - Ability to communicate effectively with others using the spoken word.
- Communication, Written - Ability to communicate in writing clearly and concisely.
- Accountability - Ability to accept responsibility and account for his/her actions.
- Friendly - Ability to exhibit a cheerful demeanor toward others.
SKILLS & ABILITIES
Education: High School Graduate or General Education Degree (GED): Required
Experience: 2 plus years of experience
Computer Skills: Requires good keyboarding skills, knowledge of Microsoft office Word, Excel and Outlook.
Certifications & Licenses:
Other Requirements:
PHYSICAL DEMANDS
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5 hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5 hrs/day)
Physical Demands
Stand
F
Lift/Carry
10 lbs or less
O
Walk
F
11-20 lbs
O
Sit
C
21-50 lbs
O
Manually Manipulate
O
51-100 lbs
N
Reach Outward
O
Over 100 lbs
N
Reach Above Shoulder
O
Climb
N
Push/Pull
Crawl
N
12 lbs or less
O
Squat or Kneel
O
13-25 lbs
O
Bend
O
26-40 lbs
N
Grasp
O
41-100 lbs
N
Speak
C
Other Physical Requirements WORK ENVIRONMENT
Work environment is indoors office setting.
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate
