Purchasing and Receiving Agent

Job Description

Job Description

Purchasing and Receiving Agent

Miami, FL

The DoubleTree by Hilton Miami Airport Convention Center  is seeking an experienced Purchasing and Receiving Agent to join our team.  This position is 100% on-site, no remote work.

The DoubleTree by Hilton Hotel Miami Airport Convention Center is conveniently situated just south of Miami International Airport off the Dolphin Expressway adjacent to the Blue Lagoon Business District. The hotel features 334 guestrooms, onsite dining, fitness room, outdoor pool, business center, complimentary High-Speed Internet Access, 24,000 square feet of retail space, 20,000 Square feet of Hotel Meeting and Function Space and a Convention Center with 152,000 square feet of meeting, event and exhibit space.

This position will be an non-exempt position and will report to the Director of Finance

The Purchasing and Receiving Agent’s responsibility is to ensure that his / her assigned area is organized and executed with professional, fast, and courteous service resulting in the complete satisfaction of the guests being served. This includes both external guests, those visiting the outlet, and internal guests, our team members assisting with the service.

Job Responsibilities :

• Report to every shift, function or event in proper uniform and promptly at the scheduled time.
• Ensure that all laws and regulations that govern food service provision are followed.
• Responsible for planning, developing and buying materials, parts, supplies and equipment in a timely and cost-effective way; timely manner while maintaining appropriate quality standards and specifications.
• Forecast procurement needs based on forecasted business through hotel occupancy and banquet event orders.
• Build and develop relationships with key suppliers and customers and assist in building effective partnerships.
• Prepare purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.
• Enter all direct expenses into checkbook and ensure budgeted margins are maintained.
• Maintain daily invoice logs for food and beverage deliveries.
• Track Purchasing activity and measurements.
• Train receiving clerks in the department to stock deliveries and fulfill requisitions.
• Ensure that all deliveries match purchase orders including pricing, weights and product specifications.
• Label and date all receivables and ensure all products are properly rotated through the storeroom based on FIFO.
• Discuss defective or unacceptable new goods or services with chef and ZF&B, vendors and others to determine cause of problem and take corrective and preventative action.
• Ensure supplier compliance with site and company requirements for safety.
• Assist department in developing and implementing purchasing strategies for products.
• Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of new food products.
• Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.
• Be able to make decisions, meet targets and work under pressure.
• Ensure storeroom is maintained in a clean and sanitary manner at all times.
• Actively look for ways to help people.
• Any other reasonable request made by management.

Qualifications / Skills :

The DoubleTree by Hilton Miami Airport Convention Center offers Medical, Dental, Vision, a 401k plan, Hilton travel benefits, free lunch, and parking.

The DoubleTree by Hilton Miami Airport Convention Center is  an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. M / F / V / D