What are the responsibilities and job description for the Deputy Clerk Coordinator-Elections position at Douglas County, NV?

Salary : $29.18 Hourly

Location : Clerk-Treasurer - Minden, NV

Job Type : Full Time

Job Number : 24 / 25-00126

Department : Clerk

Opening Date : 02 / 20 / 2025

Closing Date : 3 / 7 / 2025 4 : 00 PM Pacific

DESCRIPTION

Visit Douglas County's video tour :

Applications are reviewed regularly, and h iring may occur early in the recruiting process. Individuals are encouraged to apply immediately.

COMPENSATION & BENEFITS :

0-3% Merit upon successful completion of the probationary period and 0-3% annual merit increases thereafter based upon evaluation score. Benefits include :

No Nevada state income tax. Did you know that Nevada is one of the states in the US that does not have a state income tax? This means that if you live or work in Nevada, you get to keep more of your hard-earned money. This is a significant advantage that makes Nevada stand out from other states.

Retirement : Participation in the Nevada Public Employee Retirement System is (PERS), 33.5% employer-paid. This sets us apart from other employers. Employees do not contribute to FICA and the County exclusively contributes 100% to your retirement account.

Vacation : Accrued at the rate of 4.6154 hours per pay period, or 120 hours per year (increase with years of service).

Sick Leave : Earned at the rate of 3.6923 hours per pay period, or 96 hours per year.

Holidays : 12 paid holidays per year.

Health Insurance : County provides medical, dental and vision coverage for employees and dependents with co-payment by employee dependent and / or family status.

Deferred Compensation : The County has a voluntary deferred compensation program

Recognition Programs

Annual Gym Membership

Employee Assistance Program (EAP)

Stable, friendly / family environment . Fosters internal talent with training / educational programs and encourages career advancement.

Douglas County is a drug, alcohol and smoke-free workplace.

Responsible for leading and performing administrative support duties related to the County's election functions, including serving as lead for temporary election workers.

ESSENTIAL FUNCTIONS

Assists with conducting of elections and processing election documents; registers voters, keys voter data into computer, and other election related duties as assigned.

Assists in coordinating election database setup and testing, and verifying petitions.

Maintains voter registration database, conducts voter file purges, prepares required reports for the Secretary of State, and maintains voter history files.

Maintains military, overseas, and regular absentee voter database, to include issuing, verifying, and tabulating absentee ballots and performing absentee ballot reconciliation.

Prepares and distributes election-related pamphlets, brochures, instructional guides, advertising and promotional materials; may maintain Clerk-Treasurer's website.

Maintains the Polling Worker databases; assists with assigning precincts to polling locations, ensuring that poll sites are handicap accessible, fully supplied, and operationally prepared for election-day activities.

Assists the general public, customers, and / or County employees, on the telephone or in person; answers questions, explains rules, policies, and procedures, and provides information as appropriate; resolves complaints in an efficient and timely manner, referring matters requiring policy interpretation to supervisor for resolution.

Provides lead direction, training and work review to assigned staff, including recruiting, training, and leading large volumes of temporary election workers, at multiple voting locations.

Performs a variety of general office support duties such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness and compliance with departmental policies and regulations.

Prepares reports and summaries of activities; ensures accurate and timely completion of transaction records for associated agencies and County Departments.

Organizing, researching, coordinating and maintaining election files and data bases.

Preparing clear and concise reports, correspondence and other written materials.

Using initiative and independent judgment within established procedural guidelines.

Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.

Organizing own work, setting priorities and meeting critical deadlines.

Dealing successfully with the public, in person and over the telephone, including relations which are confrontational or strained.

Monitors departmental activities, production, efficiency and quality control; makes recommendations for policy and procedural improvements and assists in the implementation of such improvements.

Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Education and Experience :

High School diploma / GED; AND four (4) years of administrative / clerical experience and / or elections experience; OR an equivalent combination of education, training and experience.

Required Knowledge and Skills

Knowledge of :

Use of specified computer applications including word processing and involving the management of databases or spreadsheet files and the development of special report formats.

Business arithmetic.

Standard office practices and procedures, including filing and the operation of standard office equipment.

Record keeping principles and practices.

Correct business English, including spelling, grammar and punctuation.

Techniques for dealing with the public, in person and over the telephone.

Federal, Nevada State and County election laws, codes, regulations and procedures.

Computer applications, particularly related to election operations.

Repair and maintenance of electronic computer voting machines.

Techniques for dealing with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds, in person and over the telephone, including relations which are confrontational or strained.

Skill in :

Planning, directing and reviewing the work of others on a project or day-to-day basis.

Training others in policies and procedures related to the work.

Performing general office and financial support duties.

Interpreting, applying and explaining laws, rules, regulations, policies and procedures.

Reviewing and resolving varied office administrative problems.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS :

Driver's License.

PHYSICAL DEMANDS & WORKING ENVIRONMENT :

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting and use standard office equipment; strength and agility to lift and carry up to 20 pounds; stamina to sit and stand for extended periods of time vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone.

CONDITIONS OF EMPLOYMENT :

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

Employment is contingent upon successful completion of background / screening.

Douglas County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made.

This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

Overview of Douglas County Benefits

Disclaimer : Douglas County provides benefits to full time employees. Benefits are prorated for some part time positions (depending on job). Some part time positions may provide no benefits.

No Nevada State income tax.

Retirement - Public Employees' Retirement System of Nevada

Douglas County contributes 33.50% of an eligible Regular Member and 50% of an eligible Police and Fire Member's salary for retirement. Deferred Compensation Plans - Employees can participate in the VOYA Retirement Plans, which is funded by the employee.

Paid Leave

12 paid holidays per year. Generous paid leave accrual's including 96 hours sick annually, begin accruing 120 hours annual leave each year. Administrative leave of 5 days or 3 days annually applies to some positions. Please refer to our leave policies

or relevant labor agreement

for more information.

Health Insurance

The County has rich benefits plans to choose from : Preferred Provider (PPO) and Health Savings Account (HSA) with supplemental benefits to include : prescription plan, dental plan, vision, life insurance opportunities, cancer insurance, and disability insurance. Benefit eligibility is the 1st of the month following 30-day waiting period or 60 days, depending on the position. For more detailed information on the Health Insurance you may refer to our website located at :

for more information.

Compensation

Douglas County's compensation system is based on Pay for Performance wherein employees are eligible for annual performance evaluations. The current structure consists of merit increases up to 3% on a qualifying employee's anniversary and Cost of Living Adjustments based on the Consumer Price Index during the first pay period of each fiscal year. The COLA will be up to 5% depending on the CPI each year. Additionally, eligible employees can be recognized for outstanding performance, above and beyond the call of duty, and receive additional compensation through the Recognition of Excellence Program.

2024

What is your highest level of completed education?

High School or GED

Associates / Vocational Degree

Bachelor Degree

Master's Degree or Higher

Other Related Degree

None of the Above

How many years of administrative / clerical experience do you possess?

No experience

Less than 1 year

1 year

2 years

3 years

4 years

5 years or more

How many years of election experience, within local government, do you possess?

No Experience

Less than 2 years

2 - 3 years

4 - 5 years

5 years or more

How many years of customer service experience do you possess?

1 year or less

1 - 2 years

3 - 4 years

5 years or more

Please select your level of proficiency in Microsoft Excel.

Basic

Intermediate

Advanced

None of the above

Please describe an experience in which you analyzed a complex issue, system, or process which resulted in your submission of a policy recommendation to management. Detail the recommendation(s) you made, any changes that were implemented, and the outcome of your recommendation.

Please describe your experience planning, organizing, coordinating, and managing programs, projects, operations, and / or services. Highlight any work experience related to public elections, if any.

Please describe your experience developing professional relationships with public officials, community groups, other agencies, and / or the general public.

Please describe any experience training / guiding staff or experience in reviewing the work of other staff in an organization? Please describe this experience in detail and indicate the length of time and location where you performed these tasks.

Please describe any prior experience applying election laws, rules and procedures in a local election office.

Please describe any prior work experience where you held significant responsibility for a complex program that required extensive training.

Describe your database experience.

Briefly, describe why you are interested in the Deputy Clerk Coordinator- Elections position with the Clerk-Treasurer's Office.

Will you be able to provide a current valid Driver's License and DMV history report (10 year) if offered employment?

Douglas County requires applicants to list all work history from your most current employment to 10 years back. If relevant experience is over 10 years please list it on your application.

Writing "See Resume" on the application in place of completing your information is not acceptable.

Have you listed your current employment through 10 years of work history on your application in addition to listing any relevant experience that exceeds 10 years?

I do not have 10 years of work history, but have included all employment history.

I have relevant experience that exceeds 10 years and I have included the experience on my application.

Are you able to perform the essential functions of the job listed on the job description with or without a reasonable accommodation?

Douglas County employees are required to uphold the County's Values and are evaluated based upon these Values. MISSION STATEMENT Working together with integrity and accountability, the Douglas County team is dedicated to providing essential and cost-effective public services fostering a safe, healthy, scenic, and vibrant community for the enjoyment of our residents and visitors. VALUES STATEMENT Integrity - We demonstrate honest and ethical conduct through our actions. Accountability - We accept responsibility for our actions. Customer Service - We deliver efficient and effective service with an attitude of respect and fairness. Leadership - We establish the tone and direction for success motivating and inspiring others to accomplish a shared vision. Communication - We ensure open dialogue through proactive listening and sharing of information throughout the organization and the community. Teamwork - We work together to achieve shared goals. Respect - We will treat all citizens, employees, and visitors with respect.Do you understand Douglas County's Mission and Values Statement's and will you be able to uphold them if hired?

Required Question

Salary : $29

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