Facilities Coordinator

Job Title: Facilities Coordinator

About Douglas County PUD

Douglas County Public Utility District (PUD) offers a competitive salary and benefit package to its employees. Benefits include medical, dental, and vision insurance, life insurance, short and long-term disability, personal leave plan, paid holidays, participation in the Public Employees Retirement System (PERS), deferred compensation programs with employer matching, Health Reimbursement Accounts with employer contributions, Wellness Program, and training opportunities.

The successful incumbent for this position will be hired within an annualized salary range of $78,000 - $91,767, depending on qualifications for the position. The maximum in this pay scale is $114,709. Pay above the midpoint to the maximum is typically reserved for employees with sustained performance and established longevity in the position at Douglas PUD.

Job Summary:

The Facilities Coordinator manages building and grounds maintenance for the District's East Wenatchee Headquarters location, as well as coordinates and oversees facilities-related construction projects. This position provides direct supervision of facilities and grounds staff and contractors.

Essential Functions:

• Coordinate, oversee, and manage repair and maintenance work performed by District staff and/or contractors performing building maintenance, landscaping, and janitorial work.
• Coordinate construction projects and manage related contracts for East Wenatchee headquarters facilities, Bridgeport facilities, and other remote locations ensuring timely completion of projects within budgetary constraints.
• Manage, direct, and evaluate facilities personnel and manage contractor relationships.
• Perform regular building and grounds inspections to identify and address maintenance needs promptly. Respond to building maintenance requests. Responsible for facilities inspections and reports.

Responsibilities:

• Work with the Purchasing Department to obtain and review price quotes for the procurement of parts, services, and labor for projects.
• Establish annual contracts with qualified contractors for building and equipment services, i.e., window cleaning, elevator repair, landscaping, and janitorial.
• Respond to calls regarding emergency situations and issues that may occur during normal business hours and after regular business hours, weekends, and holidays.
• Assist in preparing facilities capital and expense budgets.
• Maintain all aspects of the District's pool vehicles, including scheduling of preventative maintenance and coordinating with Department Heads and Purchasing Department to retire vehicles and purchase new vehicles.
• Responsible for the District's fueling contract and fuel card issuing and reporting at East Wenatchee headquarters.
• Arrange maintenance and servicing of District-owned electric vehicle charging stations.

Requirements:

A minimum of three years' facilities management experience or experience in a similar career level occupation. Prior supervisory and project management experience preferred. Bachelor's degree in construction management, project management, or related field, or the equivalent combination of education and experience to provide the necessary knowledge, skills, and abilities.

Competency Requirements:

• Safety: Demonstrates that safety is the top priority when performing any job duty or task; prioritizes personal safety and the safety of co-workers and the public.
• Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines, and work schedules.
• Productivity: Is able to demonstrate completion of assigned tasks through work product and documentation. This will include evidence that clearly shows work was completed on time and with above-average quality.
• Teamwork: Promotes cooperation and mutual respect with all co-workers.
• Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts when redirected and develops methods to achieve results and remain accountable.
• Professionalism: Interact daily with others in a professional manner. Treat others and be treated with respect; perform duties with integrity, honesty, and professionalism; participate constructively in open communication; help to resolve issues and difficult situations in ways that reduce conflict and maintain good working relationships; improve work performance and take an active part in generating a mutually supportive environment. Recognize that diversity is an asset and value cultural, physical, and professional differences.

Certifications:

A valid driver's license and proof of good driving record are required for this position (will be verified upon job offer). Out-of-state candidates must acquire a Washington State driver's license within 30 days of employment.

Physical Requirements:

While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, crawl, or twist torso, pull, push, or exert force, perform repetitive hand or arm motion, talk, or hear. Work is performed primarily in an office environment, but the employee may occasionally perform fieldwork and site inspections. The noise level is usually moderate.

Background Screening:

In accordance with the North American Electric Reliability Corporation (NERC) standards, Douglas County Public Utility District #1 conducts post-offer background screening of personnel who have access to the District's critical physical and/or cyber assets.

Salary : $78,000 - $91,767