Part-Time Deputy Clerk

Position performs routine clerical work and duties that follow well-established procedures set forth by the District Court Judge and Court Administrator. Position requires performance of all operating tasks associated with the Court.

ESSENTIAL JOB FUNCTIONS

• File management: file new cases, attach AKA’s, verify prior/current address, image and link documents.
• Set hearings, sit in court, operate recording system, make log notes, keep accurate minutes and mark exhibits.
• Create accounts receivable; handle NSF checks; refer defendants to collection; and process warrants, citations, subpoenas, garnishments, writs, and pleadings.
• Track compliance with court orders and report noncompliance.
• Counter and general office procedures including phones, filing, copying, etc. Collects, receipts, audits, and applies money to fines, fees, restitution and civil matters;
• Issue fail to respond and fail to appear information to the Department of Licensing; assess additional penalty per the judge, handle bail postings, refunds, forfeitures and exonerations; and corresponds by phone and in writing to bonding companies.
• File domestic violence, harassment, sexual assault and stalking protection orders. Assist petitioners and fill out paperwork in accordance with court rules and the Judicial Information System procedure's manual.
• Coordinate video for incarcerated hearings, prepare appropriate paperwork, and send and receive jail documents.
• Perform routine duties associated with accounting: end of day, end of month, end of year, remittance and voucher.
• Direct case files to judge for review and judgment and operate the video equipment for hearings.
• Prepare and complete after court paperwork; and communicate with other departments, treatment facilities; and transfer cases to other courts.
• Comply with schedules; court retention rules; Data Dissemination Policy; and Code of Conduct for Court Employees.
• Provide backup for other clerks.
• Perform other duties as directed or required.
• This list is illustrative and not a comprehensive listing of all functions and tasks performed in this position.

KNOWLEDGE, SKILLS, AND ABILITY REQUIREMENTS

• RCW’s, State Court Rules, and Local Court Rules of Douglas Counties.
• Policies and procedures governing the court; and Judicial Information System procedure manual.
• Statutory function of the District Clerk, legal terminology, and clerical procedures related to District Court as a court of limited jurisdiction.
• Operate a personal computer and software necessary to perform the requirements of the job.
• Effectively dealing with people who may be emotionally charged by issues and information.
• Advanced skills with computers and software with an emphasis in the MS Office Suite.
• Meet deadlines while maintaining flexibility necessary to accommodate any given situation.
• Maintain composure under stressful situations and provide problem-solving techniques.
• Follow verbal and written instructions and keep accurate records.
• Establish and maintain effective working relationships and good public relations with other employees, agencies, property owners, and the general public.
• Advanced ability to communicate effectively, both orally and in writing.
• Meet deadlines while maintaining flexibility necessary to accommodate any given situation.
• Project a positive, professional image for self and the County.
• Maintain a strict confidentiality of all other matters.

Supervisory Responsibility

• This position has no supervisory responsibilities.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

• Duties are mainly performed in a high traffic and noisy office environment with several interruptions and in a courtroom setting with testimony of a sensitive and stressful nature.
• Directly interacts with Court Judges, Court Commissioners, Prosecuting Attorneys, Defense and Civil attorneys and Adult and Juvenile criminal offenders.
• Work is performed in an office and field setting with extended periods of sitting, standing, bending, kneeling, walking, and lifting (up to 40 pounds waist high).
• Driving, climbing stairs, and walking outdoors on uneven terrain in a variety of weather conditions.
• May work an alternative schedule at the sole discretion of the County.
• Potential for working evenings, occasional weekends, holidays, overtime, and out of town travel.

LICENSES, CERTIFICATES AND OTHER RECRUITING REQUIREMENTS

• (The County may, at its discretion, consider combinations of education, experience, certifications, and training in lieu of specifically required qualifications contained herein.)
• Any combination of experience and education, which provides the applicant with the desired skills, knowledge and ability, required to perform the work.
• High school diploma or GED.
• A valid Washington State Driver’s License is required.
• A background security check may be required if a job offer is made.

Job Type: Full-time

Pay: $23.45 - $26.74 per hour

Expected hours: 30 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $23 - $27