What are the responsibilities and job description for the Administrative Assistant - Douglas ESD position at Douglas Education Service District?
- Provide coverage for front reception area by greeting guests and answering phones as needed and requested. First point of contact for maintenance provider entry as well.
- Acts as administrative assistant for program director/coordinator and coordinates clerical help when assigned, including scheduling travel arrangements.
- Maintains awareness of department, program, district, and school calendars.
- Coordinates meetings, programs, or events specific to the department by communicating, arranging, and organizing all components as directed.
- Participates on committees or as a member of a team or attends meetings as requested. May represent the department manager at meetings in person, online or phone based.
- Composes and prepares pertinent correspondence, reports, minutes, and memoranda in appropriate format, applying knowledge of established departmental procedures and functions.
- Ability to develop marketing materials, distribute flyers and other promotional materials. Ability to design, research, write and edit newsletters.
- Manages and tracks department credit cards & travel reimbursement.
- EI/ECSE Vehicle checks- mileage and insurance proof coordination.
- Perform bookkeeping according to established account classification for department or program strands in addition to budget management, including processing and tracking purchase orders, budget account code management and cost tracking.
- Assists to ensure proper tracking and monitoring of grants, and contracts and, subcontracts; establish and maintain related recordkeeping and reports.
- Receives and distributes mail, supplies, and other materials for department or program strand.
- Operates standard office equipment such as computer, printer, copier, fax machine, mail machine, scanner, etc. Uses appropriate software efficiently and effectively to accomplish work within the department or program strand.
- Clean and sanitize general areas as needed (may include coordination of hazmat cleanup). Communicate with janitorial service on needs throughout the building.
- Order, receive, and monitor inventory of custodial supplies for the building.
- Support the Safety Committee meetings, design and post any needed signage.
- Coordination in emergencies: staff alerts and direction, emergency door lock monitoring, first on-site.
- Facilitate any parking or trespassing issues: monitor Family Parking, ask trespassers to leave, and communicate with law enforcement as needed.
- Nameplate printing as needed.
- Other duties as assigned
- Minimum of 2 years of experience in office work is preferred.
- Proficient knowledge in Excel and MS Office 365. Ability to learn accounting software and various programs as needed.
- Strong Organizational Skills: Ability to manage multiple tasks.
- Strong Communication Skills: Excellent written and verbal communication skills
JobID: 3105
Position Type:
Classified
Classified
Date Posted:
12/16/2024
12/16/2024
Location:
Roseburg, OR
Roseburg, OR
Closing Date:
01/10/2025
Administrative Assistant – Douglas ESD01/10/2025
Douglas Education Service District is looking for a highly motivated, detail-oriented, computer proficient individual to join our team as an Administrative Assistant at our Early Learning and Parenting Resource Center (ELPRC). This position works 240 days per year, 8 hours per day.
APPLICATION DEADLINE: 01/10/25 at 5:00 pm
STARTING SALARY: $20.28 - $26.13 per hour
JOB SUMMARY:
This position will act as the administrative assistant to the department program(s) and handle all typical clerical duties, including communication, recordkeeping and representing the program in a positive manner. To accomplish these tasks, the Administrative Assistant works closely with the staff and administration of the program and the ESD. This position will also be liaison for Facilities.
DUTIES:
This is not an exhaustive or all-inclusive list of responsibilities, skills, duties, or functions associated with the job. Full job description is attached in Applicant Tracking.
QUALIFICATIONS:
Douglas ESD has been awarded the Douglas County Working Parents Award for 2024.
Background Check Conducted
Douglas ESD is an equal opportunity/affirmative action employer committed to diversity and valuing the cultural, educational, and life experience of each student and employee, as well as equitable outcomes for all students.
Douglas ESD policy provides veterans and disable veterans with preference as required by law.
Douglas ESD is an equal opportunity/affirmative action employer committed to diversity and valuing the cultural, educational, and life experience of each student and employee, as well as equitable outcomes for all students.
Douglas ESD policy provides veterans and disable veterans with preference as required by law.
Salary : $20 - $26
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