What are the responsibilities and job description for the Payroll Administrator position at Douglas Emmett Management, LLC?
SCOPE AND PURPOSE:
Prepare, input and process all payroll responsibilities on a bi-weekly basis on ADP Payroll System and perform all related payroll functions.
DUTIES AND RESPONSIBILITIES:
Include but are not limited to the following, as other duties may be assigned.
GENERAL OPERATIONS
Process company payroll for all entities
Review all timesheet from the Exceptions Report to ensure accuracy including timesheets that have discrepancies or have questions
Prepare payroll batch reports for accuracy against upload Quickbase report
Run and review the following reports: Manual Checks Report, New Hires, Employee Changes Report,
Automatic Pay Cancelation and Allowed/Taken Report
Add new hires and update employee information in ADP personnel file
Review ADP payroll register report and ensures accuracy of data prior to final approval from Payroll
Manager. Communicate to Payroll Manager any discrepancies or findings based on the payroll process cycle
Process JE entries and accruals, PTO balances, Harbor Court invoices
Responsible for resolving outstanding items on bank reconciliation
Prepare biweekly Overtime Report after payroll processing and ensures that each Department
Head/Manager receives a copy of their Department. The original report will be kept in the Payroll
Folder
Provide the CEO a monthly New Hires Report
Assist Regional Managers/Property Managers with payroll account variances
Coordinate compliance audits
Process payroll manual and final checks as needed (closed accts., terms) as well as referral manual checks and letters
Process reports for Payroll and H.R. utilizing ADP Reporting software
Prepare cashbook for DEM
Update commissions spreadsheet for Residential California
Prepare semi-monthly and monthly employee deductions report
Run/provide PTO Balance report to Director of IT to upload into Quickbase
Input employer portion of health benefits in ADP annually
Involve with year-end Budget
Assist Payroll Manager as needed
TECHNICAL PREREQUISITES
5 years of applicable payroll experience
Proficiency with ADP Workforce Now and strong knowledge of payroll processing systems
Must demonstrate a strong attention to detail and accuracy
Must have problem-solving skills and the ability to adapt Must exhibit strong organizational, analytical, and critical thinking skills
Ability to maintain confidentiality and high ethics
Effective and professional communication to all employees
Job Type: Full-time
Pay: $65,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $65,000 - $85,000
