Admin Assistant

Job Summary:

The Administrative Assistant will develop and maintain a joyful office ministry at Dove of the Desert United Methodist Church, providing critical support to church leadership, members and ensuring smooth office operations.

Education and Experience:

• Education: High school diploma required; education beyond high school is preferred.

• Experience: Prior experience working with phones and computers is required.

Qualifications:

• A strong and growing personal relationship with Jesus Christ.

• Teachable and eager to develop skills and abilities, with a capacity to learn new systems.

• Self-motivated and able to take initiative.

• Passionate about supporting the ministry through office work.

• Excellent verbal and written communication skills.

• A team player with strong interpersonal abilities.

• Ability to handle confidential information with discretion.

• Must pass a background check.

Essential Duties and Responsibilities:

• Support various staff projects.

• Welcome and assist members and guests in the church office.

• Serve as the primary contact for phone inquiries and front office communications.

• Coordinate new member classes.

• Assist the Office Manager with preparing and weekly bulletins, announcements, inserts, and the monthly newsletter.

• Print weekly bulletins and other print projects as required.

• Provide primary administrative support to the pastors.

• Collaborate with church staff and participate in regular staff meetings.

• Prepare membership-related materials.

• Coordinate materials for Church/Charge Conferences.

• Report vital church information to the Desert Southwest Conference.

• Prepare year-end report documents.

• Serve as a backup for the Financial Secretary and Office Administrator when needed.

• Attend Church Council meetings, record, and prepare meeting minutes. (Every Third Thursday evening)

• Support volunteer coordination efforts.

• Perform other duties as assigned by the pastors.

Compensation and Benefits:

The Administrative Assistant is a part-time, non-exempt (hourly) position at Dove of the Desert United Methodist Church. Compensation includes:

• Hourly paid bi-monthly.

• Vacation leave and other benefits in accordance with the Policies and Procedures Manual.

• Time for continuing education as agreed upon with the Staff Parish Relations Committee, with financial support from the church for approved activities.

• Additional compensation may be considered based on performance and available funding.

Work Environment:

This role is performed fully in-office. Office working hours are Monday - Thursday 9am - 3pm & Friday 9am - Noon. The work environment is supportive and accommodating to individuals with disabilities, with reasonable accommodations available for performing the essential duties of the role.