Office Assistant

This is a full-time Office Assistant position located at our Burbank office, 4001 W. Alameda Avenue, Suite 211, Burbank, CA 91505. We strongly prefer candidates who are bilingual in Spanish and reside within a reasonable commuting distance to Burbank. The salary for this position is $20 to $23 per hour, depending on experience. The work hours are from 9:00 AM to 5:00 PM.

Company Overview:
Founded in 1979, Dover Management Corporation (DMC) is a full-service property management firm specializing in multi-family, single-family, storage units, and commercial properties. As a leader in the property management industry, we are committed to excellence, client satisfaction, and fostering professional growth. We are seeking a detail-oriented and proactive Office Assistant to join our team and support our daily operations.

Job Summary:

The Office Assistant will play a vital role in ensuring the smooth and efficient running of our office. This position will provide support to the management team, assist with various administrative tasks, and help maintain a positive and organized work environment. The ideal candidate will be professional, highly organized, and capable of multitasking in a dynamic environment.

Key Responsibilities:

• Greet visitors and clients in a professional and friendly manner, ensuring a positive office atmosphere.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate staff members as needed.
• Responsible for mail pickup and deposits at bank.
• Organize and maintain physical and electronic files, ensuring that records are accurate and up to date.
• Coordinate and schedule meetings, appointments, and events for the management team.
• Prepare, edit, and distribute documents, reports, and presentations as requested.
• Assist in the preparation of meeting agendas, taking minutes, and following up on action items.
• Manage office supplies, equipment, and inventory, ensuring that the office is well-stocked and functional.
• Provide support for special projects, research, and other administrative tasks as assigned.
• Support other departments as needed to facilitate efficient office operations.
• Maintain confidentiality of sensitive information and uphold company policies.

Qualifications:

• High school diploma or equivalent; associate degree or higher preferred.
• Possess basic knowledge of Accounts Receivable (A/R).
• 2 years of experience in an administrative or office support role.
• Excellent verbal and written communication abilities.
• Exposure to property management, real estate, and software systems such as AppFolio or Yardi is an added plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace (Gmail, Docs, calendar, etc.) familiarity with office equipment.
• Excellent organizational, time management, and communication skills, both written and verbal.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team in a fast-paced environment.
• Professional demeanor with a positive and customer-focused attitude.

Benefits:

• Competitive salary and benefits package.
• Opportunity for career growth and professional development.
• Collaborative and supportive work environment.
• Gain experience in the dynamic field of property management.

Dover Management Corporation is an equal-opportunity employer and welcomes applicants from diverse backgrounds. We look forward to reviewing your resume!

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Language:

• Spanish (Required)

Ability to Commute:

• Burbank, CA 91505 (Required)

Work Location: In person

Salary : $20 - $23