Project Coordinator - Woodwork-Metalwork-Stone company

Project Coordinator – Millwork & Custom Fabrication
Location: Southeast Austin, TX (On-site Only)
Type: Full-Time | Monday–Friday, 7:00 AM – 5:00 PM

Dovetail is seeking a Project Coordinator who thrives in the space between strategy and execution — someone who can read between the lines of a construction drawing just as easily as they can connect the dots across teams. If you’re sharp, adaptable, and eager to work in a highly creative, fast-paced environment rooted in craftsmanship, this is the role for you.

This is a hands-on, in-office position supporting engineering, installation, and project management functions. You’ll work closely with a dynamic team of builders, designers, and operations leads to ensure every scope is captured, every quote is tracked, and every detail is covered. We prefer candidates with some exposure to woodworking, custom fabrication, or millwork, whether that’s from the field, the shop floor, or a related role in the industry.

What You’ll Be Doing:

• Pulling scope information from architectural and shop drawings to assist engineering
• Coordinating installation quotes and communicating with the PM team to select install partners
• Creating and maintaining initial sample logs and product tracking documents
• Assisting in the development and upkeep of internal construction schedule templates
• Cleaning, organizing, and managing product data — including O&M manuals, cut sheets, and submittals
• Supporting ongoing research & development documentation and innovation efforts
• Managing day-to-day support tasks as needed — every day may look a little different
• Staying responsive and flexible to project needs as timelines and scopes evolve

What We’re Looking For:

• 1–3 years of experience in a construction, millwork, or architectural fabrication setting
• Bonus points for hands-on experience in a woodworking or fabrication shop (we love people who know what it takes to build the thing they’re coordinating)
• Strong attention to detail, organization, and follow-through
• Experience with construction documents, submittals, RFIs, and basic schedules
• Proficiency in Excel or Google Sheets, with the ability to stay organized across folders and cloud tools
• Clear and confident communication, both verbal and written
• A self-starter mindset who can take initiative and ask the right questions

Must-Haves:

• Local to the greater Austin area — this is an on-site role
• Available Monday–Friday, 7:00 AM – 5:00 PM
• Reliable daily transportation to our Southeast Austin campus

Bonus Experience (Not Required):

• Familiarity with construction project management software like Procore, Bluebeam, or Smartsheet
• Experience coordinating or supporting custom fabrication, high-end commercial interiors, or GC/architect-driven projects

Why Join Dovetail?
We build some of the most architecturally complex and beautifully crafted environments in the region. From custom millwork and metalwork to stone fabrication, everything we do is about excellence — and that means we’re intentional about how we operate internally too. Our team culture is collaborative, fast-moving, and detail-obsessed, but also supportive and full of people who take pride in their work.

• All departments under one roof: design, engineering, project management, shop, and field teams working together
• Campus-style facility: multiple buildings with specialized spaces for fabrication, engineering, and logistics
• Growth-oriented: you'll learn how our entire process works, with opportunities to grow into PM, Estimating, Engineering, or Field roles
• Real responsibility: if you’re capable, we’ll trust you and give you the space to lead

At Dovetail, we don’t just make things — we make the process work. If that excites you, we’d love to meet.

Job Type: Full-time

Pay: $57,515.00 - $61,700.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Compensation Package:

• Quarterly bonus
• Yearly bonus

Schedule:

• 10 hour shift
• Monday to Friday

Application Question(s):

• Walk me through how you would pull scope from a set of architectural drawings for engineering and installation. What specific information would you look for, and how would you organize it?
• Describe a time you had to coordinate between multiple teams or departments (e.g., engineering, install crews, PMs). How did you keep things moving and avoid communication breakdowns?
• Have you ever worked on a project that involved custom fabrication, millwork, or high-end architectural finishes? What role did you play, and what did you learn from that experience?
• Tell me about a situation where you were given a vague task or limited direction. How did you figure out what was needed and make sure it got done?
• We often need to get installation quotes from vendors on short notice. Describe your process for handling that — from identifying vendors to following up and delivering clear info to the PM team.
• Explain how you’ve managed or organized technical product data (e.g., O/M manuals, cut sheets, or submittals). What systems or tools did you use to keep it clean and usable?
• This role involves shifting gears quickly — from schedules to R&D documentation to install support. How do you personally stay organized when juggling different task types and timelines?
• What interests you most about working for a company like Dovetail that handles millwork, metal, and stone under one roof? Where do you think you could make the biggest impact right away?

Ability to Commute:

• Del Valle, TX 78617 (Required)

Ability to Relocate:

• Del Valle, TX 78617: Relocate before starting work (Required)

Work Location: In person

Salary : $57,515 - $61,700