What are the responsibilities and job description for the Billing Analyst (Construction) position at Down to Earth Landscape & Irrigation?
The Billing Analyst will provide support to the Business Contract Manager for the construction division in the day-to-day operations of essential administrative duties. To include construction billing and any additional support as needed.
Responsibilities to include:
This position requires someone with construction knowledge and experience for all the above job duties. The skills listed below are those that must be met by an employee to successfully perform the essential functions of this position.
Responsibilities to include:
- Insurance & W9s
- Initial Welcome Letter Package Emails to clients
- Maintaining & Updating Project Logs/Spreadsheets (Billing, NTOs, Revenue Reports)
- Track required deadlines set forth by the contract requirements and send reminders as needed.
- Filing NTOs & File Liens when needed with accurate tracking and logs
- Releases (Final & Partial) per Branch Location
- Applying Payments Received and updating the Daily Deposit Tracker
- Assist with AR Aging process
- Assist in construction billing
- Assist with Various project portals and setups per contract requirements
- Answer construction related phone calls
- Contact customers according to the billing/payment terms for Payment Status as needed.
- Additional duties as assigned
This position requires someone with construction knowledge and experience for all the above job duties. The skills listed below are those that must be met by an employee to successfully perform the essential functions of this position.
- Minimum of a high school diploma with a minimum of 3-5 years of relevant experience
- Time management skills
- Works well with a team and capable of working independently
- Understanding relationships, roles, and responsibilities of the project team related to subcontracts and subcontractors
- Strong Oral and Written Communication skills
- Knowledge of Microsoft Excel (including formulas), Word, Outlook, PowerPoint
- Strong understanding of construction documents, including AIA G702 & G703 pay applications, bonds, releases, change orders, and NTOs
- Understanding of Florida Construction Lien Laws
- Understanding of COI & Endorsement Insurance Requirements
- Must be able to sit for long periods of time, multi-tasking, and time constraints
- Ability to manage multiple projects at any giving time
- Experience with Aspire, Autodesk, Acumatica or similar Financial or Construction Management Software essential
- Active/Current Notary License highly preferred
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