What are the responsibilities and job description for the Billing Administrative Assistant position at Downeast Toyota?
Company Overview
Downeast Toyota is one of the largest Toyota dealers in Maine, proudly serving the Brewer and Bangor community since 1966. As a family-owned and operated dealership, we are committed to providing quality products at fair prices while delivering exceptional customer service through our experienced staff.
Summary
As a Billing Administrative Assistant at Downeast Toyota, you will support our financial services department managing financial transactions and ensuring accurate billing processes. This position is essential to our commitment to quality service and integrity in all financial dealings.
Responsibilities
- Regular and full time attendance
- Maintain respectful and cooperative working relationships.
- Accurately prepare title work, bank contracts and financial products.
- Prepare all forms for dealer swaps and rental sales.
- Verify accuracy, completeness and compliance and submit to Accounting expediently.
- Activate financial products sold.
- Process product cancellations.
- Verify payoffs.
- Track use and maintain inventory of forms required by State of Maine.
- Provide administrative support to sales staff as needed.
Qualifications
- High school diploma or equivalent. Associate degree in business preferred.
- Ability to keyboard with efficiency and great accuracy.
- Familiary with Excel basics.
- Ability to prioritize tasks and the desire to complete assignments in a timely manner.
- Ability to communicate effectively with team members and customer.
- Ability to work well independently.
If you're ready to contribute your administrative expertise to a respected family-owned dealership, we invite you to apply today and become part of the Downeast Toyota family!
Job Type: Full-time
Expected hours: 30 – 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- On-site gym
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Supplemental Pay:
- Overtime pay
- Yearly bonus
Application Question(s):
- Are you consistantly available to work the following schedule:
Saturdays from 8:00 AM to 5:00 PM
Mondays, Thursdays and Fridays between 8:00 AM and 6:00 PM
Ability to Commute:
- Brewer, ME 04412 (Required)
Work Location: In person
