What are the responsibilities and job description for the Administrative Assistant/Secretary position at Downtown Tow Truck Co.?
Overview
We are seeking a detail-oriented and proactive Administrative Secretary to join our team. The ideal candidate will play a crucial role in supporting daily operations by managing schedules, coordinating communications, and ensuring the smooth functioning of the office. This position requires strong organizational skills, proficiency in office management tools, and a commitment to providing exceptional administrative support.
Duties
- Manage calendars by scheduling appointments, meetings, and events while ensuring optimal time management.
- Serve as a personal assistant to executives or team members, handling correspondence and prioritizing tasks effectively.
- Maintain organized filing systems for documents and records, ensuring easy access to information.
- Utilize Google Suite for document creation, collaboration, and communication with team members.
- Answer phone calls with professionalism and courtesy, addressing inquiries or directing them to the appropriate personnel.
- Assist in office management tasks including inventory control of supplies and equipment maintenance.
- Prepare reports and presentations as needed, ensuring accuracy through proofreading and attention to detail.
- Support financial operations by utilizing QuickBooks for basic bookkeeping tasks when required.
Requirements
- Proven experience as an administrative secretary or in a similar role is preferred.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Proficiency in Google Suite applications (Docs, Sheets, Calendar) is essential.
- Excellent time management skills with a focus on meeting deadlines.
- Strong phone etiquette and interpersonal communication skills.
- Familiarity with office management procedures and best practices.
- Experience with QuickBooks is a plus but not mandatory.
- Attention to detail with strong proofreading abilities to ensure high-quality documentation.
If you are an organized professional looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $23.68 - $25.36 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Day shift
Ability to Commute:
- Omaha, NE 68107 (Required)
Work Location: In person
Salary : $24 - $25
