What are the responsibilities and job description for the Specialist - Grants position at Downtown Women's Center?
Summary
Help discover, secure, and track institutional funding opportunities that will ensure DWC’s financial sustainability and future success! Reporting to the Grants Manager, you will be responsible for supporting administrative tasks on the Grants team, identifying new funding prospects and opportunities, drafting and reviewing proposals and reports, and coordinating with programs and finance teams to identify organizational needs. DWC’s Grants Specialist will also manage a portfolio of foundation, corporate, and/or government funders. Please submit a resume and cover letter through DWC’s application portal. Candidates invited to interview may be required to submit a writing sample. This role will require a combination of remote and on-site work at DWC’s Downtown LA office.
Essential Functions
Weekly, manage coordination of all grants and contracts by maintaining and updating proposal and award information in systems and databases, creating and maintaining files, and coordinating/tracking proposal submission, award set-up, compliance, tracking, and reporting.
Weekly, create and distribute grant announcements for all new funding awards.
Track and share meeting minutes for internal and external touchpoints, as assigned.
Quarterly, share grant updates across executive and senior leadership teams to ensure transparency in grants and share relevant organizational materials with external grant writers to help them stay aware of programmatic and organizational shifts at DWC.
Meet with donors regularly, virtually and in person, and engage them in as many ways as possible. Effectively coordinate between all constituents from prospecting through closeout.
Identify and solicit corporate, foundation, and government grant opportunities matched to DWC programs and activities and determine which opportunities strategically align with DWC’s organizational priorities and capacity. Contribute to the fundraising goal for Grants revenue.
Review grants and reports drafted by grant writing consultants or teammates for accuracy and clarity.
Compile grant reports and renewals using existing language and templates.
Work with Development team to engage new and existing foundation partners and enhance relationships through grants, event sponsorships, volunteer opportunities, and in-kind donations.
Possess a strong understanding of the measures and metrics used to evaluate DWC programs and coordinate with Program Directors and the Measurement and Evaluation Specialist to ensure outcomes are appropriately tracked.
Work with Finance, Operations, and Program staff to monitor expenditures to ensure compliance with all public and private grant requirements.
Assist with additional activities in support of our annual Fund Development Plan as needed, including annual and planned giving, capital campaigns, events, tours and presentations, and reporting.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Competencies
This position does not have supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position would also require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
Position Type and Expected Hours of Work
This is a full-time, non-exempt position. Office hours are 9:00 am to 5:30 pm with the flexibility to work evenings and weekends when necessary.
Travel
No travel is expected for this position.
Ability to Work Remotely
Hybrid/Onsite
Required Education, Experience, And Qualifications
$27.78 – 33.33/hourly
Work Authorization/Security Clearance
Being authorized to work in the U.S. is a precondition of employment. DWC does not sponsor employment visas, such as H-1B.
Fair Chance Act Statement
Downtown Women’s Center will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Downtown Women’s Center is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage.
Downtown Women’s Center provides equal employment opportunities (EEO) to all employees and applicants and actively seeks candidates who reflect the rich diversity of the communities that we serve. We are committed to a work environment that embraces and promotes individuality and inclusion. We believe that diversity and inclusion of varied perspectives, backgrounds, and life experiences are essential to our organization’s effectiveness, and allow us to serve our clients in the respectful, responsive, and understanding way that they deserve. We define diversity in broad terms to include race, ethnicity, age, gender, religion, sexual orientation, gender identity and expression, mental or physical disability, marital status, pregnancy, military and veteran status, medical condition, geography, socio-economic status, and other unique attributes that make us who we are.
Downtown Women’s Center complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Help discover, secure, and track institutional funding opportunities that will ensure DWC’s financial sustainability and future success! Reporting to the Grants Manager, you will be responsible for supporting administrative tasks on the Grants team, identifying new funding prospects and opportunities, drafting and reviewing proposals and reports, and coordinating with programs and finance teams to identify organizational needs. DWC’s Grants Specialist will also manage a portfolio of foundation, corporate, and/or government funders. Please submit a resume and cover letter through DWC’s application portal. Candidates invited to interview may be required to submit a writing sample. This role will require a combination of remote and on-site work at DWC’s Downtown LA office.
Essential Functions
Weekly, manage coordination of all grants and contracts by maintaining and updating proposal and award information in systems and databases, creating and maintaining files, and coordinating/tracking proposal submission, award set-up, compliance, tracking, and reporting.
Weekly, create and distribute grant announcements for all new funding awards.
Track and share meeting minutes for internal and external touchpoints, as assigned.
Quarterly, share grant updates across executive and senior leadership teams to ensure transparency in grants and share relevant organizational materials with external grant writers to help them stay aware of programmatic and organizational shifts at DWC.
Meet with donors regularly, virtually and in person, and engage them in as many ways as possible. Effectively coordinate between all constituents from prospecting through closeout.
Identify and solicit corporate, foundation, and government grant opportunities matched to DWC programs and activities and determine which opportunities strategically align with DWC’s organizational priorities and capacity. Contribute to the fundraising goal for Grants revenue.
Review grants and reports drafted by grant writing consultants or teammates for accuracy and clarity.
Compile grant reports and renewals using existing language and templates.
Work with Development team to engage new and existing foundation partners and enhance relationships through grants, event sponsorships, volunteer opportunities, and in-kind donations.
Possess a strong understanding of the measures and metrics used to evaluate DWC programs and coordinate with Program Directors and the Measurement and Evaluation Specialist to ensure outcomes are appropriately tracked.
Work with Finance, Operations, and Program staff to monitor expenditures to ensure compliance with all public and private grant requirements.
Assist with additional activities in support of our annual Fund Development Plan as needed, including annual and planned giving, capital campaigns, events, tours and presentations, and reporting.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Competencies
- Detail oriented & Highly Organized
- Coordination & Facilitation
- Relationship Building
- Donor Relations
- Frontline Fundraising
- Writing & Editing
- Systems & Data Management
- Multitasking & Problem Solving
This position does not have supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position would also require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
Position Type and Expected Hours of Work
This is a full-time, non-exempt position. Office hours are 9:00 am to 5:30 pm with the flexibility to work evenings and weekends when necessary.
Travel
No travel is expected for this position.
Ability to Work Remotely
Hybrid/Onsite
Required Education, Experience, And Qualifications
- Minimum of Bachelor’s Degree or equivalent experience required
- 1-3 years of previous grant writing, development, project management and/or fundraising for a nonprofit organization required.
- Rigorous, systematic, and disciplined approach to research, coordination, tracking, and reporting
- Exception skill in comprehension, analysis, and technical writing, including the ability to articulate and explain complex funding and financial issues in a clear, non-technical manner
- Ability to build and maintain strong relationships across the organization
- Demonstrated success as a team player, including the ability to develop and maintain a goal-oriented, positive attitude throughout the organization
- Strong critical thinking and problem-solving skills
- Ability to comfortably interface with Board Members, Leadership, donors, and general DWC community
- Self-starter capable of working independently
- Compassion and understanding of DWC’s unique approach to service provision
- Cultural humility
- Knowledge of foundation and corporate funding landscape for homeless/social service agencies in Los Angeles and beyond
- Must be a CA resident and live no more than 80 miles from DWC; must be available for in-person meetings at DWC.
- Must provide documentation of a negative TB test result within the last twelve months, on first day of hire.
- You will be required to be up to date on your vaccinations against COVID-19 and provide documentation. If you are fully vaccinated and not yet eligible to receive a booster dose, then you must receive the booster dose within 30 days of becoming eligible and eligibility begins 5 months after receiving final primary dose. If you are fully vaccinated and have received a booster dose, you are considered up to date with your vaccinations. Unvaccinated individuals must receive their 1st dose before their first day of hire. Partially vaccinated (for 2-dose series) individuals must receive their 2nd dose within 30 days of being hired. The second dose of a two-dose vaccine series is due 4 weeks after the primary dose.
$27.78 – 33.33/hourly
Work Authorization/Security Clearance
Being authorized to work in the U.S. is a precondition of employment. DWC does not sponsor employment visas, such as H-1B.
Fair Chance Act Statement
Downtown Women’s Center will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Downtown Women’s Center is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage.
Downtown Women’s Center provides equal employment opportunities (EEO) to all employees and applicants and actively seeks candidates who reflect the rich diversity of the communities that we serve. We are committed to a work environment that embraces and promotes individuality and inclusion. We believe that diversity and inclusion of varied perspectives, backgrounds, and life experiences are essential to our organization’s effectiveness, and allow us to serve our clients in the respectful, responsive, and understanding way that they deserve. We define diversity in broad terms to include race, ethnicity, age, gender, religion, sexual orientation, gender identity and expression, mental or physical disability, marital status, pregnancy, military and veteran status, medical condition, geography, socio-economic status, and other unique attributes that make us who we are.
Downtown Women’s Center complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Salary : $28 - $33
