What are the responsibilities and job description for the Front Office Assistant position at Doyen Sebesta & Poelma, LLLP?
We are seeking a front office assistant with 1 years of recent experience in an office setting for our North Houston law firm. The ideal candidate should have good communication skills, a professional demeanor, be organized, and detail oriented.
Key responsibilities of this position include:
- Greet, welcome, and announce clients and visitors to the office
- Data Entry - case data, AP vendor receipts/invoices
- Answer telephones, distribute mail, maintain paper files as needed
- Schedule and confirm conference room reservations
- Maintain reception area, copy rooms, kitchen, and conference rooms
- Monitor and order office supplies
- Perform clerical and administrative projects as assigned by accounting and legal assistants/paralegals
Qualifications (Experience, Knowledge, Skills & Abilities):
- Minimum of one year of experience as a receptionist or similar position, preferably in a professional services environment
- Excellent telephone manner and oral communication skills
- Ability to handle difficult situations with discretion, tact, and diplomacy
- Ability to operate office equipment and technology used on a regular basis, including computers and telephones
- Ability to read, comprehend, and follow instructions
- Ability to respond to changing priorities
- Ability to handle many tasks simultaneously
- Ability to perform clerical tasks quickly and with a high degree of accuracy
- Ability to work with a wide range of people in a team setting
- Ability to establish effective working relationships within the department, office, and firm
- Strong service orientation
- Legible handwriting
- Excellent organizational and record-keeping skills
- Bilingual (Spanish) is preferred
This position has growth opportunities within the firm.
Job Type: Full-time
Pay: $28,000.00 - $32,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Vision insurance
Schedule:
- Monday to Friday
Application Question(s):
- Do you speak and write fluently in Spanish?
Experience:
- front office/receptionist: 1 year (Required)
Work Location: In person
Salary : $28,000 - $32,000