What are the responsibilities and job description for the Administrative Clerk position at DP Electric?
Description
Administrative Clerk
Overview
The Administrative Clerk oversees the front desk and front office operations and provides administrative support to different departments. Attention to detail, collaboration, and the ability to handle multiple tasks is essential to ensure this role supports all departments and the front desk operations run efficiently.
Responsibilities
- Be the first point of contact for visitors and phone inquiries, providing a professional and welcoming presence and redirect calls as needed.
- Input and update data in computer systems and spreadsheets, maintain records, and ensure data accuracy.
- Assist in drafting and proofreading emails, memos, and other communication methods, while distributing correspondence appropriately.
- Monitor and manage office supplies, keeping track of inventory and coordinating supply orders.
- Assist in preparing meeting materials, arranging logistics, and take meeting minutes when necessary.
- Assist in scheduling appointments, meetings, and conference rooms. Help with travel arrangements for staff if required.
- Provide assistance to various departments with administrative tasks as assigned.
- Collaborate with facility management to keep the office clean, organized, and equipped.
- Perform other related duties as assigned.
Qualifications
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite, emphasis on excel and outlook.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
