Project Controls Lead

Job Description

Based on site, the Project Controls Lead will be overseeing a cost engineer and administrative staff who will be undertaking the day-to-day transactional side of project controls. Although this is a managerial position, the individual will be expected to dig into the detail to resolve issues as well. They will be advising the project executives, project managers and project engineers on all cost issues, reports and strategy. They will also be expected to develop project specific strategies, process and procedures to address the needs of the project as it evolves over time and ensure verticality with the prime contract. The position requires interaction and review of data required of and produced by subcontractors for the project and the ability to summarize the data for the project management team to see and review.

Responsibilities

In addition, the Project Controls Lead will have a client facing role, meeting regularly with the owner’s site based project managers and the owner’s project controls manager when he or she visits site for financial reviews. The individual must have, or gain within 4 months, highly functional usage skills of CMIC, our project management, job cost and accounting Oracle based software application. Additional responsibilities include but may not be limited to the following:

• Provide independent, objective advice to support the project team.
• Specialize in monitoring, tracking and analysis of budgets and costs.
• Statistical analysis that provides an indication of project health, trends and potential risks and opportunities.
• Produce and present to the owner the external monthly report.
• Develop and manage the change order process.
• Support and advise the project accountant at billing time.
• Check and test cost-related information and data.
• Provide on-site training (DPR best practices etc.).
• Dispute prevention & on-site dispute resolution.
• Produce the internal monthly status report.
• Oversee subcontract account management.
• Forecasting, labor, material, equipment and other, non allowable costs and cash-flow.
• Owner reporting, project metrics, graphs, tracking logs.
• Monitor CMiC (our project database) for accuracy, maintenance. Housekeeping and compare with Owners financial records.
• ROM & budgeting Q.C
• Develop key performance indicators for MEP and other key trades.
• Communicate best practices to the team.
• Hold on site training and workshops as needs arise.
• Change management, QC. Change orders compiled by PM’s & PE’s.
• Forward, negotiate and resolve change orders with owner for entitlement and dollar value.
• Track funding sources and their draw downs (actual versus planned); provide graphical representatives.
• Provide contract administration advice on change orders, billing, payments and time-related issues.
• Ensure governance and contract compliance.
• Resolve disputed or potential disputed changes for scope and entitlement with the owner and sub-contractors.
• Provide checks and balances for all cost-related matters.
• QC of final billing package prior to issue to owner and train staff on reviewing subcontractor billings.
• Manage, forecast & monitor owner allowances contingencies and DPR cost to complete.
• Review, identify surplus funds or short falls in contract sums.
• Hold open discussions with the project executives and the owner regarding where savings or shortfalls are trending.
• Liaise with scheduling resource to discuss the relationship between schedule updates and costs. Check the relevant change orders are being entered into the schedule.
• Assist with developing and structuring document control.
• Assist the PX in the preparation of notices under the contract.
• Devise or improve the project controls filing structure.
• Assess team members’ training needs; set goals and targets.
• Conduct technical meetings for internal and external representatives.
• Participate in staff appraisals.
  
  

Qualifications

We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines. The successful candidate will possess:

• 10 years of experience desired including large, multi-phased construction projects.
• Proficient user of CMiC PM or similar project management software / cost database.
• Proficient user of Word and Excel essential.
• A good understanding of construction systems and sequence of construction.
• Experienced in management of teams or individual staff members.
• Good leadership, communication and negotiation skills essential.
• Ability to chair and keep meetings on track.
• Technical and business writing skills essential.
• Knowledge of basic general contractor accounting practices.
• Working knowledge of construction insurances.
• General contracting experience required; owner experience an advantage.
• Complex external reporting.
• Mission critical experience preferable but not essential.
• Guaranteed maximum price knowledge and practice.
• Mature client-facing ability.
• AIA contract knowledge.
• Bachelors’ degree, preferably in construction or engineering.
• PMP – optional.
• AACE membership- optional.
• This position is salaried.
  
  

DPR has been nationally recognized for its strong company culture, based on a well-defined purpose “We Exist to Build Great Things,” and four core values: integrity, enjoyment, uniqueness and ever forward. A flat, title-less organization that empowers people at all levels to make decisions, DPR ranked on FORTUNE’s “100 Best Companies to Work For” list for five consecutive years. For more information, visit http://www.dpr.com.