Procurement Specialist / Administrator

Position Summary: The Procurement Administrator works closely with the Procurement Team to assist with procurement requirements on the many fast paced projects that DPS performs for clients. Procurement Administrator leads project invoicing including compliant documentation, approvals, and manages modifications for processing subcontractor and vendor invoices. Assists with issuing RFQ/ITB packages, bidder lists, subcontractor/vendor database, distribution of proposals, and other procurement activities. Procurement Administrator shall have strong attention to detail, and can easily learn new systems and software.
Essential Duties and Responsibilities:

• Provide professional level support to Procurement Team
• Research new suppliers, supports the prequalification process in alignment with EHS, and make recommendations to Procurement and Project team for inclusion on the Bidder’s lists
• Organize vendor and subcontractor database, maintain procurement logs and correspondence
• Support Requests for Proposals (RFPs) including preparation of RFx documents, review of proposals to determine if complete, verify pricing information and scope review
• Assist with the issuance of purchase orders and subcontracts and all aspects of supplier administration for assigned projects
• Enter vendors, procurement packages and supplier commitments into Procore.
• Ensure that supplier insurances are current and compliant
• Coordinate with Project Management, Engineering, and Subcontractors as needed
• Manage Supplier MWBE reporting, as necessary
• Process monthly invoices for PMs/APMs approval
• Review the monthly invoices for accuracy and verify the required attachments have been received
• Follow up with PMs/APMs for contract changes to be complete and ensure timely invoicing
• Provide payment updates to vendors’ email requests
• Collaboration with other cross functional teams
• Other duties as assigned.

Education/Experience: Two to four years related experience and/or training; or equivalent combination of education and experience. Knowledge of commercial invoicing a plus including AIA invoicing practices.