Program Associate II - Athletics Operations Coordinator

Job Title

Position Title: Program Associate II, Athletics Operations Coordinator

Location:¿Athletics Department

Salary Details:¿$47,748 - $80,111

Reports To: Executive Director

Bargaining Unit: OSAS

Benefits Elibible: Yes

Telecommuting Eligibility: Site-based - not eligible for telecommuting

In accordance with the Agreement between Organization of School Administrators and Supervisors (OSAS) and the Board of Education of the School District of the City of Detroit, the following vacancy is announced.

Position Summary:
The Operations Coordinator plays a critical role in assisting the Athletics Department team year-round with key operational and logistical tasks related to coordinating athletics programming, including after school activities, games, and competitions, as well as other special projects and events. The Coordinator works directly with school staff and families to support mission-critical projects by ensuring deadlines are met, budgets are maintained, staff are trained, key compliance measures are adhered to and communication about the school's programming is clear.

Minimum Qualifications:

• Must possess and provide evidence of a Bachelor's degree (or higher) from an institution accredited by the North Central Association of Colleges and Secondary Schools or an equivalent higher education agency; candidates without a Bachelor's degree will be considered if they have a combination of at least two (2) years of post-secondary education combined with five (5) years of professional experience in a K-12 setting.

• At least two (2) years of K-12 experience with evidence of success in project coordination and/or operations

• Prior experience coaching athletics in a K-12 setting

• Demonstrated knowledge of MHSAA rules and requirements for athletics

• Exceptional critical-thinking skills - ability to structure and solve problems, synthesize analysis into key takeaways and recommendations

• Proficiency with PowerSchool and Schoology highly preferred

• Demonstrated proficiency with Office 365 applications, including SharePoint, Teams and Outlook

• This position requires performing essential functions outside of the traditional workday, including evenings and weekends

• Must have reliable transportation

• Must understand and can demonstrate a strong knowledge of all social media outlets.

Essential Functions:

• Assist with the creation of project documentation, including key dates and tasks lists

• Assist athletics personnel and ensure all coaches and volunteers are properly credentialed

• Assist with the recruitment and enrollment of students for athletics programming

• Coordinate with District operations teams, including risk management, transportation, facilities and school nutrition to ensure logistics are planned and executed flawlessly for events

• Liaise with external vendors and partners, as needed, to support school events and operations

• Ensure students adhere to eligibility requirements for after-school activities, including meeting state-required thresholds for grades and attendance

• Support with the scheduling of after school activities and events, including athletic events, clubs, parent nights, and open houses

• Work collaboratively with administrators to craft and disseminate key communications to students, families and community members

• Liaise with other District departments to coordinate volunteers and support for key projects and events

• Maintain accurate budgets and expenditure records for District events, athletics, and after school activities

• Coordinate, plan and assist with the facilitation of meetings, conferences, and training sessions

• Stay abreast of District policies, procedures and relay information to school staff, volunteers and coaches, as needed

• When needed, transport materials to/from the school to support events

• Support Athletic programming during non-traditional work hours including evenings and weekends

• Perform other duties as assigned by the Executive Director or designee

Security Clearance:

Internal Applicants

If you are a current District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.

External Applicants

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.

Method of application:

Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered.

Successful candidates are required to submit official transcript(s) at point of offer to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested.

Applicants requesting assistance during the application process should contact the Office of Human Resources via email at recruitment@detroitk12.org or phone at (313) 873-6897.

DPSCD does not discriminate based on race, color, national origin, sex, disability and/or religion. Contact the Civil Rights Coordinator for more information at (313) 240-4377 or detroitk12.org/compliance.