Medical Secretary

Full-time Medical Front Office/Receptionist needed for Williamsville Internal Medicine practice.

Two Physicians with One Physician Assistants.

MUST be proficient in MEDENT.

MUST have Internal Medicine Experience.

Experience a must.

401K eligible with employer contributions.

Free parking.

Paid vacation and holidays

Job Type: Full-time

Work Location: One location

Experience: MEDENT: 1 years (Required)

Job Description: Medical Secretary

Key Responsibilities:

• Patient Scheduling & Appointment Management:
• Schedule and confirm appointments for patients with medical professionals.
• Manage and coordinate doctors’ schedules, ensuring appointments do not overlap.
• Send reminders to patients about their upcoming appointments.
• Medical Records Management:
• Maintain accurate patient records, including medical histories, test results, and visit summaries.
• Ensure patient confidentiality by following HIPAA guidelines.
• File and organize patient charts and documents, both digitally and physically.
• Front Desk Operations:
• Greet patients, answer phones, and provide general information.
• Collect patient personal information, insurance details, and medical histories.
• Handle patient check-ins and check-outs.
• Medical Correspondence:
• Assist in preparing and managing medical correspondence, such as referral letters, medical reports, and appointment reminders.
• Relay information between patients and medical staff, ensuring accurate and timely communication.
• Inventory and Supplies Management:
• Order and maintain office supplies and medical equipment.
• Monitor stock levels of medications or other medical materials required by the healthcare team.
• Office Organization & Clerical Support:
• Perform routine clerical tasks, such as filing, faxing, photocopying, and data entry.
• Maintain office filing systems, ensuring that all documents are appropriately archived.
• Communication and Coordination:
• Coordinate between departments, ensuring the flow of information between administrative and medical staff.
• Handle sensitive medical information with care and confidentiality.
• Communicate effectively with both medical professionals and patients.
• Other Duties:
• Assist with patient follow-up calls for appointment reminders, test results, or medication instructions.
• Support the medical team in administrative tasks like transcription, correspondence, and preparing documents for meetings or conferences.

Qualifications & Skills:

• Education: High school diploma or equivalent (some positions may require a medical secretarial certificate, associate’s degree, or equivalent training).
• Experience: Previous experience in medical office administration or a similar role preferred.
• Skills:
• Strong organizational and multitasking skills.
• Proficiency in office software (Microsoft Office, Google Suite, etc.) and medical software (EHR/EMR systems).
• Excellent communication skills, both verbal and written.
• Attention to detail and ability to handle sensitive information.
• Knowledge of medical terminology, office procedures, and insurance processing.
• Ability to remain calm under pressure and work efficiently in a fast-paced environment.

Yearly flu vaccination required.

Work Location:

• One location

Work Remotely

• No

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Free parking
• Paid time off

Medical Specialty:

• Primary Care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Experience:

• MEDENT: 1 year (Required)

Work Location: In person

Salary : $20