What are the responsibilities and job description for the Office Manager - (Construction/Heavy Civil) position at Dragados USA, Inc.?
Principal/Essential Duties & Responsibilities
- Payroll: Enter Payroll on ECMS weekly from timesheets
- PCM (Primavera Contract Management)
- Upload RFI’s into PCM and email the appropriate individual and agencies
- Submit Submittals and supporting documentation Invoices
- Collect packing/delivery receipts and file
- Submit invoices along with packing slip to accounting department
- Keep track of paid and pending invoices
- Provide administrative support to Project Managers, Engineers and other field personnel as needed
- Clerical duties: answering, routing telephone calls, typing, faxing and ordering office supplies.
- Open, Sort and Distribute incoming and outgoing mail: USPS/UPS/FedEx
- Meet and greet visitors
- Set up and coordinate meetings
- Compose/Distribute meeting agendas
- Take meeting minutes
- Order food
- Enforce site safety at all times
- Assist new hires with completing new hire paperwork:
- I-9
- W-4’s
- Pay rate forms
- Direct deposit forms
- EEO training (equal Employment Opportunity/Harassment).
