Operations Admin (Accounting Focus)

We are DragonFly Athletics and we are on a mission to consolidate the various needs of athletics management into a single, versatile platform. People are at the core of everything we do at DragonFly. We value our relationships with each other and our customers, celebrating the joy and connections sports bring to families nationwide. Our work is more than just a job; it's a commitment to enhancing the lives of families and communities, knowing that our efforts help to kindle the competitive spirit and personal growth of student-athletes across the country.

Operations Admin
Hartselle, AL (Onsite, Monday–Friday) | Full-Time

As our Operations Admin, you’ll play a critical role in keeping our business running efficiently by supporting our CEO and owning key responsibilities in accounting, people operations, and administrative support. This is an ideal role for someone who is detail-oriented, tech-savvy, and eager to learn how a SaaS company operates behind the scenes.

The ideal candidate has a builder mentality, constantly looking for ways to innovate, streamline operations, and leverage AI tools to improve efficiency and drive smarter decision-making across the business.

Key Results

• Financial & Operational Accuracy – Ensure precision in tracking expenses, financial reporting, auditing, and maintaining organized records using Google Sheets & Excel (intermediate level required).
• Leadership & Administrative Support – Keep the team organized by managing tasks, streamlining operations, and proactively solving problems.
• People Operations & Office Efficiency – Serve as a people-facing resource for internal team needs, assist with HR processes, and help maintain a well-run office environment.

Who You Are and What You Have

• Eager to learn the business of tech & SaaS – You’re excited to understand how a growing software company operates and want hands-on experience.
• Good with numbers – Comfortable tracking financials, managing spreadsheets, and ensuring accuracy in data reporting.
• Tech-savvy & adaptable – You pick up new tools and systems quickly, making workflows more efficient.
• People-facing & confident – An ambivert; comfortable being people-facing in person and over communication tools, like Slack, but also focused and independent when working on tasks.
• Detail-obsessed & precise – You take pride in getting things right the first time, whether it's financial data, scheduling, or project execution.
• Proactive & solutions-oriented – You anticipate needs, solve problems before they arise, and ensure nothing falls through the cracks.
• Education & Experience: A bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred; however, candidates with strong relevant experience (at least 2 yrs) in operations, bookkeeping, or financial administration will also be considered.

The Work

• Support the CEO – Manage administrative tasks, maintain organized documentation, and help with special projects.
• Own financial tracking & reporting – Assist the CEO and other fractional support resources (but ultimately own) expense tracking, reconciliations, and financial reports, ensuring accuracy in GSheets, Excel, and Quickbooks Online.
• Ensure operational efficiency – Handle office logistics, maintain business documentation, and run daily errands.
• Manage People Operations tasks – Assist with onboarding, maintain employee records, and support HR-related administrative work.
• Optimize workflows & processes – Identify ways to improve efficiency, eliminate bottlenecks, and keep the business running smoothly.

Alignment with Our Core Values

At DragonFly, we believe in:
✔ Tackling challenges with curiosity and resilience.
✔ Putting people first through relationships and mentorship.
✔ Solving for the long term, not just quick fixes
.✔ Building simple, effective solutions.
✔ Continuous learning and improvement.
✔ Staying mission-focused for impact.

Ready to make an impact? Apply today!

Our hiring process includes video calls, behavioral & technical assessments, and scenario-based discussions. While we may not be able to follow up with every applicant, we strive to run a thorough, thoughtful, and transparent process for those who align with our needs.

Please Note: Before applying for the role, know that we take hiring very seriously. Although we are unable to follow up with each and every candidate, we do our best to run a thorough process for candidates with whom we identify a potential fit.

We Offer

• IRA Plan: 3% company match, eligible immediately
• Health Insurance: BCBS Blue Secure Silver (Medical only)
• Vacation: 15 days of Paid Personal Leave (PPL)
• Holidays: 10 paid company holidays

Building a diverse and inclusive workplace is core to who we are. We realize the power of diverse perspectives, experiences, and backgrounds. DragonFly is dedicated to creating an environment focused on inclusion and education—we invite and welcome people of all different backgrounds, experiences, perspectives, and abilities.

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Morning shift
• No weekends

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Hartselle, AL 35640 (Required)

Work Location: In person

Salary : $55,000