Event Coordinator

POSITION SUMMARY: The Catering & Events Coordinator is responsible for the seamless planning, execution, and follow-up of corporate events. This role involves assisting event logistics, on-site operations, and ensuring all administrative tasks are handled efficiently, including payment processing, vendor management, and event documentation. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work effectively with clients, vendors, and internal teams to deliver exceptional event experiences.

ESSENTIAL FUNCTIONS OF THE CATERING & EVENTS COORDINATOR INCLUDE, BUT ARE NOT LIMITED TO:

• Update and maintain the corporate event calendar, ensuring event details (including early Pool closures and Guest Arrival details) are current and communicated to the proper teams.
• Track and process payments for events ensuring accurate records are maintained.
• Create initial event folders and organize related materials to support the Events Team.
• Updating the catering menu, and maintaining Events Department Catering Software Program (Tripleseat), ensuring dietary restrictions are accounted for, along with pricing, taxes, etc.
• Create Station Diagrams and timelines to optimize event flow.
• Coordinate vendor requests, including Restroom Attendants, equipment rentals, and other event-related services.
• Assist in staffing coordination for events, cross-referencing Hot Schedules for event staffing, ensuring that all roles are filled.
• Order event signage as needed.
• Print Menu cards, additional event signage, and event-day paperwork as needed.
• Oversee on-site catering during events, ensuring that all food and service meet high standards.
• Ensure the catering “strike” (breakdown) is done properly and efficiently.
• Write up catering recaps for each catered event, including photos, details of the event, and notes on what went well or could be improved.
• Order and manage inventory of office supplies and events decor.
• Track the status of incoming and outgoing deliverables, including inventory, client packages, and any other event-related materials, ensuring timely arrival.
• Maintain and organize office supplies, ensuring that all necessary items are stocked and accessible.
• Assist with site visits, including uploading logos and setting up event visuals (using screens).
• Take meeting notes.
• Close out BEO Files.
• Maintain confidentiality and use a high degree of discretion.
• Maintain a sense of teamwork and positive tone among staff.
• Assists and/or complete additional tasks as assigned.

*

SKILLS / ABILITIES:

• Always demonstrate a positive attitude.
• Maintain personal integrity.
• Listen empathetically and always be respectful.
• Maintain composure and stay focused.
• Keep an open and objective view.
• Ability to work efficiently both independently and in a team environment.
• Strong communication skills, with the ability to work with clients, vendors, and internal team.
• Handle a fast-paced and somewhat stressful environment with the ability to work under pressure.
• Strong organizational and time-management skills with the ability to handle multiple events at once.
• Ability to create station diagrams and handle event visual setups.
• Strong attention to detail and problem-solving skills.
• Flexibility to work evenings and weekends as required by event schedules.
• Experience in planning software and office productivity tools (ex. TripleSeat).
• Must be fluent in both written and spoken English Language.
• Must be able to print legibly.
• Consistently maintain a well-groomed appearance, posture, and hygiene.

*

EDUCATION / REQUIREMENTS:

• Proof of eligibility to work in the United States
• 21 years of age
• College Degree preferred
• 2 to 4 years’ experience in catering and event coordination or a similar hospitality role / club preferred
• Proficient in Windows Office, Microsoft Office a must, Excel, Catering Software such as TripleSeat/Delphi/Daylight preferred

*

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Must be able to move quickly through work and set the pace in the office and/or venue
• Must be able to work in small areas for extended periods of time throughout shift
• Must be able to sit and/or stand for extended periods of time throughout shift
• Must be able to stoop, bend, jump, twist, crouch, grip, carry heavy loads and maneuver quickly on level surfaces, as well as up and down stairs
• Be observant and quick to respond to various situations
• Must be able to read the computer monitors
• Must be dexterous and able to participate in all service aspects
• Must be able to lift up to 50 lbs and push/pull up to 150 lbs.

*

WORK ENVIRONMENT & SCHEDULE:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions

• Nightclub, bar, pool, lounge and/or restaurant environment
• Work indoors and/or outdoors, exposed to hot and/or cold surfaces, steam, and wet floors
• Work in an environment that is subject to varying levels of noise, crowds and smoke, the severity of which depends upon guest volume
• Friendly, personal, and a willingness to interact with guests
• Fast paced, high volume, high energy and loud working environment
• Must be flexible on shifts and days off
• Work varied shifts to include weekends and holidays
• Work hours will vary

*

EQUAL EMPLOYMENT OPPORTUNITY

Drai’s Enterprises is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, disability, sexual orientation, genetic information, veteran status or any other characteristic protected by state or federal law.

Job Types: Full-time, Part-time

Pay: $21.00 - $23.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Las Vegas, NV 89109: Relocate before starting work (Required)

Work Location: In person

Salary : $21 - $24