Law Firm Administrator CF2022

We are partnering with a well-established mid-sized general practice law firm in downtown Milwaukee to find a talented and experienced Law Firm Administrator. This is a unique opportunity to play a pivotal role in overseeing the firm’s daily operations and contributing to its continued success.

With a strong reputation for excellence among clients, judges, and peers, this close-knit firm is known for its collaborative environment, long-standing presence in the community, and commitment to both client service and employee well-being.

About the Role

As the Law Firm Administrator, you will manage the administrative, financial, and human resources functions of the firm. This leadership role requires a detail-oriented, proactive, and solutions-focused professional who can ensure operational efficiency while fostering a positive, productive work culture.

Key Responsibilities

• Operational Oversight: Oversee the daily office operations, including workflow management, office systems, and administrative support.
• Financial Management: Manage the firm’s budget, billing, collections, and accounting systems. Ensure financial accuracy and provide regular reporting to leadership.
• Human Resources: Lead recruitment, onboarding, staff training, and performance management. Maintain a strong, inclusive workplace culture.
• Client Relations: Act as a liaison between clients and the firm to ensure a high level of satisfaction and service.
• Compliance & Legal Procedures: Ensure compliance with legal regulations, internal policies, and ethical standards. Manage sensitive data and maintain accurate records.
• Technology Management: Oversee the firm’s IT systems and vendor relationships to ensure efficient use of technology and minimal downtime.
• Facility Management: Coordinate office maintenance, space planning, and relationships with building management and service providers.
• Strategic Planning: Partner with firm leadership on strategic initiatives, resource planning, and long-term goals.

Qualifications

• Minimum of five years of experience in a law firm administration position.
• Deep understanding of financial operations, including billing, budgeting, and collections.
• Strong knowledge of HR functions, including hiring, compliance, and employee development.
• Exceptional interpersonal, communication, and leadership skills.
• High level of integrity, discretion, and ability to manage confidential information.
• Proficiency with legal management systems, Microsoft Office Suite, and financial software.

Why Join This Firm?

• Reputation & Culture: Join a respected firm where your voice matters and leadership is accessible.
• Growth-Oriented: Work in an environment that supports innovation, collaboration, and continuous improvement.
• Excellent Benefits, including:
  • Fully paid health and dental insurance
  • 401(k) plan with profit sharing
  • Medical reimbursement plan
  • Group life and disability insurance
  • Paid parking
  • Opportunities for professional development