What are the responsibilities and job description for the Executive Director of Fiscal Affairs and Administrative Services position at Drake State Community & Technical College?
Essential Duties and Responsibilities
- Advise the President in all significant financial matters and business operations developments at the college
- Overseeing the operations and functions of the Office of Information Technology (IT), Facilities, Business Office, College Bookstores, Campus Police, and Human Resources.
- Serve as Chief Financial Officer and Treasurer, ensuring compliance with state and federal guidelines and ACCS Fiscal Procedures
- Oversee and coordinate all financial functions to include budget preparation, financial reporting, general accounting, audits, purchasing, receivables, payables, payroll, and inventory control.
- Ensuring compliance with all provisions of OMB Circulars A-133, A-21 and other related directives applicable to the administration of public and federal funds and property.
- Preparing various analyses, reports, policy statements, or other financial related documents as requested by the President.
- Responsible for the preparation of all reports related to the accounting records, grants, and information requested by various state, federal or other regulatory agencies.
- Designing, soliciting and awarding competitive bids and public works contracts in accordance with statutory requirements of Code of Alabama, 1975.
- Manage the purchase and sale of all college properties in accordance with the competitive bid law
- Coordinate the inventory system for the college and review internal inventory and accounting procedures for compliance with general accepted business practices for colleges and universities (NACUBO)
- Investing and reinvesting funds of the College in accordance with applicable state and federal restrictions or other restrictions imposed by donors or grantors of funds and in conjunction with policies and directives established by the President.
- Direct and coordinate with internal and external auditors, financial planners and consultants regarding appropriate financial management and budgetary practices and procedures
- Supervise all the financial reporting of renovations and capital improvements
- Coordinating periodic staff meetings as necessary to discuss new developments related to the operations and policy changes of the Office of Information Technology (IT), Facilities, Business Office, College Bookstores, Campus Police, and Human Resources.
- Developing, implementing, evaluating and revising policies and procedures to ensure the effective and efficient delivery of all business services to the College and clients.
- Provide fiscal supervision for student organizations and funds
- Provide leadership for planning and evaluation activities for the assigned areas of responsibility
- Serve as a member of the Administrative Council and other committees as assigned
- Establish and maintain effective working relationships with other employees and members of the public
- Attend seminars/workshops for professional growth and development and participate in professional organizations
- Participates fully in the institutional planning process and assist in carrying out the overall instructional mission of the College
- Retain and submit documentation as requested to support accreditation efforts
- Perform other work related responsibilities as assigned by the President
Job description may be modified or altered at any time by management.
Qualifications
- Minimum of an earned Bachelor’s degree in Accounting from a regionally accredited institution
- Five (5) years of full-time experience in supervising staff to include the evaluation of personnel
- Extensive knowledge of the principles, theories and practices of accounting, auditing, budgeting and financial management
- Competent use of the Microsoft Office suite
- Ability to prepare and analyze budgets and complex financial statements
- Exceptional written, verbal, analytical, organizational, and interpersonal skills
- Ability to handle multiple tasks
- Ability to establish and maintain effective working relationships with students, other employees, and the public
- Ability to maintain the utmost confidentiality in dealing with employee records and processes
- Ability to project a high degree of workplace professionalism and congenial demeanor
PREFERRED QUALIFICATIONS:
- Master’s degree in Accounting from a regionally accredited institution
- Two (2) years of full-time work experience managing a fiscal staff for a not for profit entity
- CPA credentials
- Experience with the Ellucian Banner System
- Knowledge of the Federal Office of Management and Budgets (OMB) regulations as applied to federal grants and contracts
Desired Profile:
- An understanding of and commitment to the philosophy and mission of a community and technical college
- A sensitivity and commitment to cultural diversity
- The ability to handle multiple tasks and various situations in a calm and professional manner
- Ability to work well under pressure and deadlines
- A commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved
Application Procedures/Additional Information
Application Procedures/Additional Information:
Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following:
- An on-line application
- Current resume
- Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)
Application materials must provide documentation that the applicant meets all minimum qualifications.
Please Note: If an applicant submits more than one application packet, only the most recently submitted application packet will be reviewed.
Background Check Requirement
In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.
IMPORTANT INFORMATION
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits.
All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.
Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page by clicking the “About Drake State” tab and then selecting the “Campus Security Report” link. A copy can also be obtained by contacting the Director of Operations at 256-551-5210.
The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II – Pays 6.20% monthly. State matches 12.60% (effective 10/01/24)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II- Pays 7.20% monthly. State matches 12.60% (effective 10/01/24)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA.
Premium amounts:
- Single $ 30
- Family (without Spouse but with dependents) $ 207
- Employee Spouse (no dependents) $ 282
- Family (with Spouse and dependents*) $ 307
- Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.
Tobacco Usage Premium
- Member $ 50
- Spouse $ 50
Salary : $100
