What are the responsibilities and job description for the Land Coordinator position at DRB Homes?
JOB PURPOSE:
This position will require a highly organized, detail-oriented individual to coordinate the administrative activities of the Division’s Land Development functions.
Duties and Responsibilities
- Provides administrative support to the Land Development Team as directed
- Supports Land Development Manager in various tasks related to Land Development
- May provide other departments with administrative supports as required
- Works independently and within a team on special projects. Prepares financial, statistical, narrative and / or other reports as requested by management
- Reconciles department invoices for approval and processing
- Responsible for all department mail, expense reports, administrative tasking, statistical reports, special assignments etc…
- May coordinate and prepare documents such as contract, and memoranda for review, approval, and use by Division management.
- Prepare and maintain project files.
- Assist Land Development Management team with all financial assurances (bonds and letters of credit, etc.)
- Attend Land Development meetings as needed,
- Progress schedules, Weekly meeting notes
- Maintain State and Local permit applications and Storm Water Management Plans.
- Assist in creation and management of HOA and Condo Associations, Process Homeowner Association (HOA) invoices (month/quarterly dues, subsidy requests, etc.) and ensure timely payment.
- Understand HOA financials and provide feedback to the Land Department regarding any budget changes and/or deficit funding requirements as needed.
- Schedule transition walks for all tracts that will be owned and maintained by the HOA.
- Organize and schedule all HOA activities with the HOA manager and division personnel
- May need to be an active HOA board member and attend all HOA meetings
- Attend on site project meetings and deliver permits and paperwork to County Agencies as needed
- Other duties as apparent or assigned
QUALIFICATIONS:
Knowledge and Skills
- Working knowledge and experience in Home Building or Real Estate is preferred
- Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to manage multiple tasks.
- Must have high level of interpersonal skills to handle sensitive and confidential situations working with outside vendors and internal staff.
- Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel,PowerPoint).
- Working knowledge of general office equipment
- Office level computer skills required – including MS Word, Excel, Outlook, etc.
- Detail oriented and organized.
- Problem solving and research skills.
- Time Management skills a must with a willingness to learn new tasks
Education and Work Experience
- Bachelor’s degree preferred
- 1-3 years experience of administrative office/management support preferred.
- Previous homebuilding experience is preferred, but not required.
