Construction Administrator

Drewry Site Development is a leading construction firm dedicated to delivering high-quality projects efficiently and professionally. We are seeking a highly organized, detail-oriented, and self-motivated Construction Administrative Assistant to support our project managers and ensure smooth day-to-day operations. The ideal candidate thrives in a fast-paced environment and is eager to take initiative.

Key Responsibilities

• Administrative Support: Provide essential support to project managers and field teams.
• Project Coordination: Maintain project contact lists, track permitting progress, and update the project team.
• Document Management: Prepare and manage contracts, change orders, NTO documents, RFIs, submittals, and logs.
• Permitting & Compliance: Facilitate contractor licensing and permit approvals across municipalities.
• Communication & Coordination: Answer calls, relay messages, and coordinate with clients, subcontractors, and vendors.
• Meeting Preparation: Prepare materials, set up conference rooms, and greet clients.
• File & Records Management: Maintain organized project files in Dropbox and project books, ensuring all documentation is properly scanned and saved.
• Closeout Process: Prepare and distribute final closeout documents.
• General Office Tasks: Process emails, mail, and courier items as needed.

Required Experience

• 5 years of administrative experience, including supervisory duties, organization, coordination, and performance of responsibilities at a high level.
• 5 years of clerical experience, involving detailed coordination and execution of administrative functions.

Skills, Knowledge & Abilities

• Strong organizational skills with the ability to prioritize multiple tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Procore experience is a plus but not required.
• Tech-savvy with experience using personal computers and document scanning devices.
• Excellent communication skills and the ability to assimilate and relay critical information effectively.
• Self-starter who can work independently and problem-solve with minimal supervision.
• Analytical thinker with the ability to make sound decisions and think outside the box when needed.
• Willingness to adapt and learn new skills to enhance efficiency.
• Notary Public certification is preferred.
• Bilingual candidates are encouraged to apply.

Pay Rate: Depending on Experience

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Daytona Beach, FL 32119 (Required)

Ability to Relocate:

• Daytona Beach, FL 32119: Relocate before starting work (Required)

Work Location: In person