Purchasing Coordinator

Driftwood Hospitality Management is looking for a Purchasing Coordinator, which will be based out of our Palm Beach Gardens office. This is an hourly, full-time role, with great benefits (including hotel travel discounts!). Check out the job description below. Purchasing Coordinator Job Description:  Generate Purchase Orders for Capital Expenditures after approval received. Generate Purchase Orders for Miscellaneous Renovation Supplies after receipt from Purchasing Agents Generate Purchase Orders for HPA Consulting Fees for Project Managers and IT Personnel Review File Maker system for previous Purchase Orders to ensure best price/best vendor is being used before executing new Purchase Order Distribute Purchase Orders to venders, hotels and relevant staff members and Corporate Departments Communicate with hotel personnel and vendors to obtain any necessary paperwork to properly execute Purchase Orders and payments Ensure vendors confirm receipt of Purchase Orders and that delivery dates can be met Submit Requests for Quote (RFQ’s) as directed or needed to generate Purchase Orders Modify Purchase Orders to reflect freight charges, price changes etc. Send invoices received to General Managers or appropriate parties for approval, ensuring invoice matches the Purchase Order Keep File Maker Purchase Order notes and tracking current daily:  to include expediting orders, ensuring they have been delivered as anticipated.  Maintain File Maker data base to include updating Hotel, Receiver & Vendor information as needed and on an annual basis.  Generate Open Purchase Order Reports for each property form the Purchase Order Tracking Spreadsheet and distribute to them Maintain the Deposit Log and submit to Mr. Buddemeyer and Accounting every two weeks. Control the Housekeeping Program for the Company – placing Purchase Orders for all items needed and maintaining Room Attendant cart inventory in our two warehouses.  Close Purchase Orders for an individual property when it is being sold or changing legal entity ownership Perform general administrative functions including typing, answering telephones, composing correspondence, communicating with hotels, Regional Managers and Corporate Office employees Assist Purchasing Agents with renovations as needed to include expediting, creation of Expediting Reports (ER’s) and product selections Perform other duties as assigned.