What are the responsibilities and job description for the Administrative Assistant/Bookkeeper position at DTN Management?
Job Title: Administrative Assistant
Reports to: Community Manager
Company Overview
DTN is a 50 year old vertically integrated real estate firm based in Lansing, MI. We are one of Michigan’s largest and well respected construction, development and ownership companies of multifamily real estate properties. Through our development and operations team, DTN seeks to create and deliver unique experiences for those choosing a DTN home or apartment. As the Administrative Assistant, you will influence and guide the experience for those that visit a DTN owned or managed community.
Job Summary
The Zone Administrative Assistant supports the Community Manager through managing day to day functions within the property management office including collections, accounts payable, resident management, Yardi system administration, and utility management. This essential role is an entry level position into the company for someone that is well- organized, analytical, and able to multi-task.
As an Administrative Assistant, your primary responsibilities include:
- Manage all property collections including posting of rent, managing delinquent accounts, and ensuring accurate resident ledgers
- Post all entries to resident accounts and manage move-in and move-out files including Yardi data entry
- Manage all accounts payable including invoice entry, managing purchase orders at the direction of the Community Manager, and ordering supplies as directed by Community Manager
- Track other compliance items related to site operations and DTN policies as requested by Community Manager
- Send out resident notices as necessary for lease compliance and community announcements
- Provide regular reporting to Community Manager on status of collections, utility usage, and other reporting as requested by Community Manager
- Assist with Master Control Log (MCL) and Changeover set up
- Bookkeeping, Bill Payment, Accounts Payable, Accounts Receivable experience; preferably in a real estate environment
- Strong attention to detail
- Team player
- Desire to provide great customer outcomes
- An eye for detail- Our properties and team members are representing the brand
- Proficient with computers and various software platforms including but not limited to Microsoft Word, Outlook, Excel and PowerPoint. Experience using an industry software is preferred
- Can do attitude- Willingness to take on various roles as may be necessary to achieve property goals
- Availability at night and on weekends at various times during the year
- Reliable transportation to get to work daily and to conduct daily job responsibilities
- Can do attitude and collaborative mindset – We all succeed by working as a team
- An eye for detail – Our properties and team members are representing the DTN brand
- Desire to provide great customer outcomes
- Proficient with computers and various software platforms including but not limited to Microsoft Word, Outlook, Excel and PowerPoint
- Experience using industry software is preferred
- Reliable transportation to get to work daily and conduct daily job responsibilities
- Health, Vision, and Dental Coverage
- Competitive 401K package
- Paid Time Off
- Paid Holidays
- 8 Hours Paid Annual Volunteer Time
- Education Reimbursement
- Mileage Reimbursement
- Rental Discount at Select DTN Properties
- Ongoing Training, Mentorship and Job Shadowing
- Growth Opportunity
Expected Schedule: Monday – Friday (40 hours)
Manager On Call rotation is expected in this role
If you are interested in joining our company but do not feel you meet the requirements for this position, APPLY anyway! We are always looking for talented and motivated individuals to join our team in various departments. We will review your resume and will reach out if there are any other roles that closely match your qualifications!
For more information, please visit www.dtnmgt.com
