What are the responsibilities and job description for the Construction Office Manager position at Dualcore Construction Management LLC?
Company Description
Dualcore Construction Management LLC is a fast-growing, ambitious General Contracting and Construction Management firm based in New York City. Specializing in high-end residential construction, luxury rental apartment renovations, and commercial projects, we are dedicated to delivering exceptional craftsmanship and unparalleled attention to detail. Our experienced team works closely with clients, design professionals, and trade partners to ensure smooth project execution, on-time delivery, and results that consistently exceed expectations.
Role Description
We are seeking an experienced, highly organized Construction Office Manager to oversee daily office operations, manage project documentation, support project coordination and provide overall company administrative duties. The ideal candidate will have previous experience in the construction industry, preferably with an NYC based General Comtractor.
Responsibilities
Office & Administrative Management: Oversee daily office operations, ensuring smooth workflow and organization.
Project Documentation: Maintain and organize contracts, permits, compliance records, and project paperwork.
Project Coordination: Assist with scheduling, tracking deadlines, and ensuring clear communication between teams.
Subcontractor & Vendor Management: Coordinate scheduling, material deliveries, and subcontractor billing through Procore.
Financial & Accounting Duties: Manage accounts payable/receivable, process invoices, purchase orders, and expense reports using QuickBooks.
AIA & Subcontractor Billing: Handle monthly AIA billings and track subcontractor payments to ensure accuracy and timely submission.
Subcontract Administration: Manage contract execution via DocuSign and ensure proper documentation storage.
Insurance Compliance: Monitor subcontractor insurance certificates to meet company and project requirements.
Payroll & HR Support: Oversee payroll processing, track employee time off, and assist with onboarding and compliance.
Reporting & Communication: Provide regular updates to the company principal, supporting administrative and project needs
Qualifications
- Past experience working in a construction office is essential, preferably with an NYC based General Comtractor
- Strong organizational and multitasking skills
- Knowledge of construction processes and terminology
- Effective communication and interpersonal skills
- Proficiency in Microsoft Office, Quickbooks and Procore project management software
- Ability to work in a fast-paced environment and prioritize tasks effectively
- Bachelor's degree in Construction Management, Business Administration, or related field