Assistant Project Manager

Department: Project Management

Reports to: Project Manager

FLSA status: Exempt

Supervises others: No

Defined Role: We are seeking a proactive and detail-oriented Assistant Project Manager to support our project management team in overseeing property renovations and turnovers. This individual will assist in inspecting homes at move-out, coordinating projects, and ensuring quality renovations that maximize property profitability. The ideal candidate thrives in a fast-paced environment and is eager to learn and grow within the real estate and property management industry.

Who we seek: Auben Realty, a leader in the real estate industry, is looking for a dynamic and dedicated professional to join our project management team. We seek a self-motivated individual with a strong background in property inspection and project management. This executive will be responsible for overseeing home inspections at the time of move-out and managing properties through the entire project management life cycle, ensuring the highest standards of quality and efficiency.

Who we are: We are investors, developers, owners and operators of Scattered Site Single Family, Multifamily and Build for Rent assets throughout the Midwest and Southeast and in our sights is an intense mission to dramatically change the way we function, communicate, engage, evaluate, execute, course correct and think about our organizational growth, operations and management activities. We operate a vertically integrated real estate investment platform with a group of wholly owned subsidiaries that includes real estate brokerage, property management, property maintenance, construction project management, marketing/advertising efforts that both support our own investment strategies as well as serve the 3rd party marketplace. We possess an insatiable desire for growth, accomplishment and making the impossible happen and you should too.

Working with us, you will be challenged daily to improve yourself, work harder and faster than ever before and to take your skillsets and ability to accomplish to levels never thought possible and take on your position as if it was your own business. Our organization sparks the entrepreneurial spirit to help people live up to their true potential. Are you up to the challenge?

In your DNA will be a fire that burns, and the result is an Insane passion and high energy for creating change, improvement, and the natural incapability of accepting below bar standards, mediocrity, or anything less than the best. We need the right transformational leader in this role and are investing heavily in our mission to grow. If you are up for the challenge, we want to engage with you! If you truly consider yourself special and are prepared to demonstrate how and why - we look forward to hearing from you.

How to respond: To demonstrate your interest in the above opportunity please respond with your resume and a brief cover letter written specifically addressing why you feel you should be considered a successful candidate. Please provide three dates of availability and desired compensation.

Responsibilities include but not limited to:

Cross-Functional Collaboration and Accountability

• Perform property inspections including Move-In’s, Move-Out’s, Periodic, Takeover, etc.
• Assist the Property Management team with handling emergencies and/or large maintenance work orders.

• Coordinate and collaborate with various departments, including maintenance, sales, property management, and finance.
• Facilitate effective communication and sharing information across teams to ensure alignment and synergy.
• Lead cross-functional meetings to discuss project progress, address challenges, and identify opportunities for improvement.

• Build and maintain strong relationships with internal and external stakeholders, including property owners, investors, contractors, and vendors.
• Act as the primary point of contact for stakeholders, providing regular updates and addressing any concerns promptly.

Monthly Reporting and Stakeholder Management

• Maintain accountability for project deliverables, ensuring all tasks are completed to the highest standards.
• Prepare and present detailed project reports, including progress updates, financial performance, and key metrics.
• Ensure compliance with company policies, industry regulations, and best practices.

• Build and maintain strong relationships with internal and external stakeholders, including property owners, investors, contractors, and vendors.
• Act as the primary point of contact for stakeholders, providing regular updates and addressing any concerns promptly.

Business Plan Execution

• Support all aspects of project management, from initial planning to final execution and delivery.
• Conduct regular site visits and inspections to monitor project progress and ensure quality standards are met.
• Identify and mitigate risks to ensure successful project outcomes.
• Allocate and manage resources effectively, including personnel, materials, and budget.
• Ensure optimal utilization of resources to achieve project goals efficiently.
• Proactively identify and resolve project-related issues and challenges.
• Make informed decisions based on data analysis, stakeholder input, and industry knowledge.
• Promote a culture of continuous improvement by identifying and implementing process enhancements.

Education Requirements:

• High school diploma or equivalent
• Associate degree is strongly preferred

Qualifications:

• Must have 3 years experience in construction and project coordination .
• Ability to handle multiple tasks/jobs at a time.
• Strong organizational skills, excellent communication skills (written and verbal).
• Bi-lingual speaking skills a plus, not required
• Positive, adaptable attitude, with a focus on continuous improvement and innovation.
• Highly motivated, strategic thinker with strong quantitative, financial, and analytical skills.
• Advanced skills in Microsoft Excel and familiarity with industry-standard software (e.g., AppFolio).
• Integrity and a commitment to excellence, with a strong reputation in the industry.
• Ability to work independently and within teams in a dynamic environment.

Auben’s Core Values:

• TEAM ORIENTED
• SOLUTION ORIENTED
• SENSE OF URGENCY
• DIRECT/COMMUNICATIVE
• ACCOUNTABLE
• UNDERDOG DNA

Compensation: Competitive, based on experience and market standards.

Equal Opportunity Employer:
Auben Realty is committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, disability, or any other protected status, ensuring fair employment practices across all aspects of our organization.

DISCLAIMER

The above information is intended to describe the general nature and level of work being performed by people assigned to this job. It is not intended to be an exhaustive list of responsibilities, duties and skills required of personnel so classified. Examples listed do not preclude the performance of other duties similar in nature or in level of complexity.