What are the responsibilities and job description for the Conference Center Coordinator position at Duane Morris LLP?
JOB TITLE: Conference Center Coordinator
LOCATION: Philadelphia
OVERVIEW: Duane Morris LLP, a law firm with more than 900 attorneys in offices across the United States and internationally, is asked by a broad array of clients to provide innovative solutions to today's legal and business challenges.
SUMMARY: Assists Manager of Conference Services with all functions pertaining to the Duane Morris Conference Center, including meeting room & special event set-up, food services and reception desk coverage.
ESSENTIAL FUNCTIONS:
- Coordinates all aspects of daily meeting schedules, which include food services, equipment delivery and room configurations.
- Utilize meeting reservation software (NFS) to monitor conference room bookings. Assist internal and external personnel with creating new meeting reservations, and/or changes to existing reservations. Provide recommendations for room selection to accommodate meeting needs such as anticipated headcount, and/or audio visual needs.
- Coordinate with Reception to monitor and maintain inventory of office supplies in conference rooms, caucus rooms, and visiting attorney offices.
- Arrange room set-ups; coordinate with Reception Desk to maintain cleanliness and organization of each conference room pre and post meetings.
- Assist guests with making copies, scanning documents, and placing catering orders as needed.
QUALIFICATIONS:
- Minimum of 2-3 years of related job experience. Bachelors’ degree in Hospitality or related field or an equivalent number of years’ education/experience required.
- Bilingual fluency in Spanish-English is a plus.
- Ability to work a flexible schedule based on conference center activity.
- Excellent organizational, communication and interpersonal skills. Must be detail oriented.
- Proficiency in Outlook, Microsoft Office, Word, Excel and PowerPoint.
- Ability to anticipate client, attorney, and guest needs to ensure seamless operation of meetings and events.
- Ability to prepare conference rooms and equipment for each meeting in a timely, organized and effective manner.
- Must be a confident, independent thinker with strong problem-solving skills. Attention to detail is a must.
- Ability to organize and prioritize numerous tasks and complete them in a timely manner.
- Interpersonal skills necessary in order to communicate and interact with a diverse group of attorneys, staff, and clients, while safeguarding confidentiality.
- Outstanding project and time management skills.
- Able to lift and move furniture/equipment as needed.
BENEFITS:
- Comprehensive healthcare, dental, vision, and prescription plans.
- Commuter, HSA and FSA spending accounts
- Short-term and long-term disability and life insurance coverage
- 401k and Pension Plan
- 20 vacation days, 11 paid holidays
- Employee Referral Bonus ($3,000.00)
EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact us at 215-979-1000.
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Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator
