Receptionist

OVERVIEW: Duane Morris LLP, a global law firm with 900 attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.

SUMMARY: We are seeking an experienced Receptionist to provide award-winning customers service to our clients. In this role, you are the first point of contact for our clients and have the ability to make a positive first impression. Day to day duties include providing secretarial, clerical and administrative support. The receptionist observes the confidentiality of clients and all Firm matters.

ESSENTIAL FUNCTIONS:

Reception:

• Welcomes and assists clients and visitors with professionalism and warmth.
• Answers and directs incoming phone calls in a courteous and professional manner.
• Maintains a neat and organized front desk and reception area.
• Registers all daily visitors with security front desk.
• Manages Chicago office conference room calendar.
• Secures meeting space for attorneys, clients and visitors inside the office.

General Office Tasks:

• Files and maintain records, copies documents, and schedules meetings.
• Inputs daily work orders of facility requests to building management.
• Handles incoming and outgoing mail, deliveries, and couriers.

Administrative Tasks:

• E-mails important announcements to staff members and attorneys as directed by Office Manager.
• Assists with light overflow of revising legal documents.
• Assists Legal Assistants with high volume work or mass mailings when necessary.

Other Duties:

• Prepares check requests.
• Submits office expenses and vendor’s invoices through Chrome River.
• Assists Office Manager with daily tasks as necessary.
• Maintains and assembles marketing materials when necessary.
• Orders catering for client meetings as well as attorney and staff meetings as requested.
• Tests firm video and computer equipment in conference rooms and assists with set-up of video meetings when necessary.

PREFERRED QUALIFICATIONS:

• Strong verbal and written communication skills.
• Professional demeanor with excellent interpersonal skills.
• Ability to multi-task and stay organized in a fast-paced environment.
• Precise attention to detail and ability to multi-task.
• Strong clerical skills: filing, data entry, basis math calculations and IT acumen.
• Writing and proofreading skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general computer skills.

EDUCATION AND EXPERIENCE

• High School degree or equivalent.
• 3-5 years’ previous experience in a fast paced legal or corporate environment.
• Prior experience in a receptionist, customer service, or administrative role preferred.

BENEFITS:

• Comprehensive healthcare, dental, vision, and prescription plans.
• Commuter, HSA and FSA spending accounts
• Short-term and long-term disability and life insurance coverage
• 401k and Pension Plan
• 22 PTO Days
• 11 paid holidays
• Employee Referral Bonus ($3,000.00)

EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact us at 215-979-1000.

CALIFORNIA APPLICANTS: Please visit our Privacy Notice and to learn about our information practices in the application and employment context.

Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.

DATA PRIVACY STATEMENT: Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with our Website Disclaimer and (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).

Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris.

Duane Morris is committed to protecting personal data and respecting your privacy.

Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.

Data Privacy Statement

Disclaimer

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.