What are the responsibilities and job description for the Human Resources Generalist position at Duffy Health Center?
1. Manages life cycle of a candidate/new employee.
(A) Recruitment; Maintains workflow for talent acquisition. Manages recruitment through online recruitment sites, update positions, monitor applications. Manages candidate pipeline thru Paycom our Human Resources Information System (HRIS). Responsibilities include prescreening candidates by phone, scheduling interviews with Hiring Manager (HM), tracking progress in hiring dashboard, timely updates i.e., turndown/move to offer. Submit payment invoices.
(B) Onboarding; Processes pre-employment verification and manages paperwork. Communicates with candidate, completes background checks CORI, and verifies new hire paperwork is complete. Partner with credentialing consultant & billing specialist for positions that require advanced background checks and licensures. Establish bi-weekly new employee orientation schedule. Coordinate with new hires to confirm dates, times and first day information. Partner with IT specialist to schedule new hires after orientation meeting. Manage online training assignments for new and ongoing training.
2. Maintaining physical and digital files for employees and their documents, benefits, credentialing, licensures, attendance records and performance issues
3. Employee benefit administrator, accessing online portals for health insurance to make necessary enrollments, changes, or deletions; coordinates bi-weekly electronic deposit for the 403B plan and emails deposit ticket.
4. Supports HR Director with annual benefits open enrollment. Serves as a co-lead of the benefits fair (September). POC for vendors, coordination of events including copies, supplies, and employee communication/participation.
5. Administrator on RELIAS, our learning and training platform. Assign, track and provide updates on training for staff. New hires, all staff, annual compliance, department specific and risk management.
6. Leave of Absence (LOA), Paid Family Medical Leave(PFML) point of contact for the employees. Fill out and provide forms for employee requests, manage spreadsheet on who/when is on an LOA, follow up with Mutual of Omaha partners and department managers on length of time, extensions and re-entry back into the workplace.
7. Interacts in a professional and confidential manner with employees daily. Handles inquiries from applicants, employees, and colleagues while taking the HR Director as a partner when needed for complex and sensitive matters. Address questions and provide documentation in a timely manner for onboarding, benefits, LOA, COBRA, employment verification and other HR programs.
8. Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices and reviews policies
9. Participate in DEIB and Employee Engagement Committees, take minutes, strategize about HR programs to benefit workplace culture. Creating employee engagement plans, and initiating activities thru a monthly and annual calendar of events, potlucks, spirit days, and national recognition events
10. Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
11. Monitor credentialing and CORI inquiries, educational and licensure verification.
12. Perform other duties as assigned.
