OFFICE COORDINATOR

Occupational Summary

Coordinate and maintain an efficient office operation and perform responsible administrative duties of a complex and confidential nature in support of office activities to relieve the supervisor of various administrative responsibilities.

Work Performed

• Implement new office methods and procedures to ensure accuracy and efficiency; ensure accurate maintenance of office records, manuals and documents keeping abreast of new policies and procedures; interpret new directives, policies and regulations and inform appropriate personnel of changes.
• Coordinate all office functions to include but not limited to staffing, training, personnel, supplies, equipment maintenance, repairs and renovations.
• Fulfill DOT compliance requirements for record retention for drivers.
• Develop/modify PTS-appropriate job descriptions and implement vacancy approval process.
• Resolve office problems independently and facilitate solutions; confer with supervisor to resolve more complex situations.
• Recommend various personnel actions including but not limited to hiring, performance appraisals, and promotions; make work assignments and review and edit work of lower rated personnel.
• Assist in the preparation of complex and diversified office and special budgets making recommendations and projections based on knowledge of program activities and office operations; verify and reconcile expenditures of budgeted funds and develop cost comparisons; prepare and process financial documents; prepare, compile and analyze complex reports, proposals and documents including but not limited to financial and monthly reports and personnel records. Comment: Adding new financial responsibilities is always helpful for promotions.
• Assist supervisor in planning and implementing office development based on knowledge of current office operations.
• Coordinate and schedule arrangements for meetings, conferences, seminars and patient appointments.
• Perform clerical duties as required in support of office functions including but not limited to composing and typing letters, reports and correspondence; take dictation and minutes; maintain appropriate files; screen and route mail and documents. Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

Education/Training

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post secondary education in secretarial science or a related business field.

Experience

Work generally requires three years of related secretarial/clerical experience to become competent in the administration of complex office functions related to office organization and management, communications, and budgetary/accounting activities. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

• An optional typing speed of 40 corrected words per minute may be required.

Skills

N/A

Minimum Qualifications

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age,color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members ofour community have a responsibility to uphold these values.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $18.55 to USD $23.05. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post secondary education in secretarial science or a related business field.

Experience

Work generally requires three years of related secretarial/clerical experience to become competent in the administration of complex office functions related to office organization and management, communications, and budgetary/accounting activities.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

• An optional typing speed of 40 corrected words per minute may be required.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.