What are the responsibilities and job description for the ASSISTANT DIRECTOR, FINANCE position at Duke?
Occupational Summary
The Office of Corporate Cash Management (CCM) serves the University and the Duke University Health System (DUHS). The Assistant Director, Corporate Cash Management provides operational expertise in the following areas: Corporate cash management, international and domestic banking. In performing these functions, the Assistant Director works in the Office of Corporate Cash Management and reports to the Assistant Treasurer and working closely with other key administrative, accounting, and financial personnel in the University and DUHS, as well as external banking and legal counsel.
Work Performed
- Manage and direct the process of preparing the daily cash position in domestic and global bank accounts including the movement of funds, reporting, and problem resolution. This process involves overseeing non-routine wire requests, adjusting tables and macros to accommodate bank data, ensuring daily bank file feeds are complete, and communicating with key Duke Finance departments, DUHS Cash Management and DUMAC.
- Serve as the primary contact for all banks, domestic and international 1) manage and coordinate the process of establishing or closing domestic and international bank accounts. 2) manage questions from banks about fraudulent activity 3) handle changes in signatories and updates in bank roles 4) investigate and implement new bank functionality 5) manage communication to Duke and DUHS bank account users re: instructions and/ or implementation of new services
- Oversee the complex interdependencies of the banking system and adherence to internal policies and regulatory compliance with FINCEN, USA Patriot Act, NACHA, Bank Secrecy Act, etc. Plan, implement, and direct cash management activities and investment accounting procedures to ensure university records accurately reflect activity.
- Analyze the Short-Term Investment Account (STA) and manage communication about the STA between Corporate Cash Management (CCM) and DUMAC, DUHS, and Endowment Administration. Identify STA trends and communicate trends to Duke University (DU) Financial Reporting and Duke University senior leadership. Analyze and record transactions for STA and Gift Pool from BNY Mellon investment statements.
- Oversee the activity pertaining to the Employees’ Retirement Plan (ERP). Ensure the ERP transactions are accurately recorded. Partner with Duke Human Resources on unique retirement plan payments.
- Train and mentor CCM staff members on activity relating to entrepreneurial assets, resolve questions with Office for Translation and Commercialization, DUMAC and legal counsel pertaining to investment assets derived from intellectual property and entrepreneurial activity.
- Direct the reconciliation of securities, cash positions, cash pools, retirement statements and specific investments at various financial institutions with the university's accounting records.
- Review and approve reports and analysis for external auditors and for use in the preparation of the university and DUHS financial statements.
- Supervise the level 14 Senior Cash Analyst and the level 12 Cash Analyst, ensuring accurate completion of daily and monthly responsibilities. Develop plans for personnel training and exposure to information managed by various Duke Finance departments.
- Foster an environment of continuous improvement. Review key work processes regularly to identify opportunities to automate or streamline work to improve accuracy and timeliness of services delivered to Duke departments and Duke colleagues.
Required Qualifications at this Level
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Education/Training: |
Work requires knowledge of accounting principles acquired through a bachelor's degree in Accounting, Business Administration or Finance, or a directly related field. Advanced degree or professional certification (e.g. CPA, CTP) preferred. Experience with SAP preferred. |
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Experience: |
Work generally requires seven (7) years of experience in a financial accounting office with the ability to review, analyze and manage financial data of a complex and varied nature. Cash Management or banking experience desirable. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE |
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Skills
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The candidate should:
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The intent of this job description is to provide a representation of the duties and responsibilities that will be required of this position and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Minimum Qualifications
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age,color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Anticipated Pay Range:
Duke University provides an annual base salary range for this position as USD $88,115.00 to USD $176,229.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.
Your total compensation goes beyond the dollars on your paycheck .Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits,and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation willbe provided by each hiring department.
Education
Bachelors degree in business, accounting, or finance or an equivalent combination of education and experience. Qualified candidate must be a CPA or have an equivalent professional qualification (i.e., Certified Management Accountant, Chartered Accountant.) or MBA.
Experience
Work requires a minimum of seven years of management experience in finance and/or accounting.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Salary : $88,115 - $176,229
