What are the responsibilities and job description for the CLINICAL GRANTS AND CONTRACTS ADMINISTRATOR position at Duke?
School of Medicine
Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.
Job Summary
This position is assigned to the Department of Medicine Clinical Research Unit and will report directly to the Finance Practice Manager.
The Department of Medicine Clinical Research Unit (CRU) sits within the Medicine Office of Research, the largest central departmental research administration and operations organizational unit within the School of Medicine. The clinical Grants & Contracts Administrators (GCA) manage post-award activities across an assigned portfolio. While the clinical GCAs are within the specific CRU reporting structure, the CRU belongs to a much larger more matrixed team environment where cross-functional teamwork and positive working relationships are paramount to our collective success.
Duties and Responsibilities
- Read and interpret clinical trial study documents including protocol, budget, contract, informed consent, and laboratory manual.
- Reconcile costs related to study participant enrollment in the Clinical Research Management System (OnCore).
- Prepare, process and/or approve requests for human participant payments, ensuring timeliness and compliance with applicable Duke and external policies, procedures, rules and regulations.
- Prepare a monthly accounts receivable (AR JV) summary reflecting accrued enrollment and revenue received for each fiscal period.
- Manage and oversee project revenue, invoicing, accounts receivable monitoring, collection and deposits.
- Prepare and process cost transfers for timely expense management of assigned fund codes per departmental and institutional guidelines.
- Reconcile patient care expenses from the electronic medical record (Maestro Care) to our financial reporting system (SAP R/3) for assigned fund codes per departmental and institutional guidelines.
- Compile, maintain and analyze financial data which may include special projects and metrics.
- Monitor sponsor, regulatory and institutional compliance with contract terms and institutional policies and procedures.
Minimum Qualifications
Duke is an Affirmative Action/Equal Opportunity Employer committed toproviding employment opportunity without regard to an indiv idual's age,color, disability, gender, gender expression, gender identit y, geneticinformation, national origin, race, religion, sex, sexual orie ntation,or veteran status.
Duke aspires to create a c ommunity built on collaboration,innovation, creativity, and belonging. O ur collective success depends onthe robust exchange of ideas—an exchange that is best when the richdiversity of our perspectives, backgrounds, a nd experiences flourishes.To achieve this exchange, it is essential that all members of thecommunity feel secure and welcome, that the contribut ions of allindividuals are respected, and that all voices are heard. All members ofour community have a responsibility to uphold these values.
Anticipated Pay Range:
Duke U niversity provides an annual base salary range for thisposition as USD $ 58,656.00 to USD $95,000.00. Duke University considersfactors such as (b ut not limited to) scope and responsibilities of theposition; candidate' s work experience, education/training, and keyskills; internal peer equi ty; as well as market and organizationalconsiderations when extending an offer.
Your total compensation goes beyond the dollars on y our paycheck.Duke provides comprehensive and competitive medical and den tal careprograms, generous retirement benefits, and a wide array of fami ly-friendly and cultural programs to eligible team members. Learn more a t:https://hr.duke.edu/benefits/
Essential Physical Job Fu nctions: Certain jobs at Duke University andDuke University Health Syste m may include essential job functions thatrequire specific physical and/ or mental abilities. Additionalinformation and provision for requests fo r reasonable accommodation willbe provided by each hiring department.
Education
Work requires communication s, analytical and organizational skillsgenerally acquired through comple tion of a bachelor's degree program.Research or grants education and/or certification is preferred.Successful completion of the Research Adminis tration Academy (RAA)Onboarding Training and registration in a learning track within thefirst 90 days is required.The expectation is that the st aff member will maintain the requirementsfor their level. Failing to me et these requirements will be addressedthrough the performance review pr ocess.Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing educationrequirements .
Experience
No experience required for candidates wh o possess a Bachelor's orMaster's degree in a field of study directly re lated to the specific position.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Salary : $58,656 - $95,000
