FINANCIAL MANAGEMENT ANALYST II

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary of Financial Management Analyst II

This position plays a key role in fostering financial strength by developing and coordinating financial reporting and analysis, budget development, and financial control monitoring for both operational and non-operational activities on behalf of the Division of General Internal Medicine within the Department of Medicine (DOM). This role requires close collaboration with stakeholders across and beyond the division, cultivating strong relationships to achieve shared objectives. The position will support divisional leadership in creating and managing operational budgets, conducting financial and cost analyses, and handling other essential financial tasks such as reconciliations and effort management. The role also involves performing specialized assignments related to both SOM academic activities and DHIP clinical activities within the division.

Primary Job Responsibilities:

1. Provide support for the accounting activities and financial reporting associated with maintaining the operational and non-operational activities for the Division of General Internal Medicine, which will include:
   1. Budget development and monitoring of actual financial activities associated with divisions budgets, both SOM and DHIP to include monthly variance reporting and analysis. 
   2. Prepare trend analyses and reporting, as needed both operational and non- operational programs noting trends that require intervention on level of spending.
   3. Provide forecasts of year-end operations for monthly variance reports.

1. Generate monthly reports for all institutional funds including startup funds, discretionary funds, and internal grants. Special attention should be given to those codes with limited funds for spending to proactively limit any overspending  of the funds and keep Divisional leadership abreast of the balances within these funds alerting them to negative trends in spending.

1. Perform monthly and year end closing process for the division to include processing of journal entries and review and approval of expenditures on any and all types of fund codes across the division ensuring the proper funds flow occurs.

1. Responsible for various aspects of the SOM’s monthly/quarterly FAM analysis and reconciliation process together with overdraft management on fund codes/WBSE within the division.
2. Provide CRU Fund code management and oversight; develop quarterly projections on CRU Hub codes and reserve funds to ensure costs are well managed and appropriate residuals and management fees are processed properly.

1. Work with Division CRU leadership to ensure appropriate financial oversight of PI study codes, helping to determine staffing needs and financial feasibility of studies.

1. Understand all grants and contracts funding sources and how they influence the infrastructure budget. Actively, accurately and appropriately manage faculty salary distribution on research fund codes in direct partnership with the department research administration team.

1. Manage effort and the distribution of faculty total professional effort and for ensuring annual effort reporting and certification in concert with the departmental research administration team.

1. Prepare & manage staff and faculty salary cost distributions and submit all iForm submissions; ensuring the appropriate funds are used based on divisional operating budget and or other programmatic codes.

1. Work with Faculty to develop budget proposals for educational events / CME courses. Track invoices, payments, expenses and distribution of funds.

1. Work with the Department of Medicine to reconcile problem invoices from Accounts Payable, following up with purchasers to ensure timely payment of invoices.
2.  Supervise current Program Coordinator and their financial scope of work. Additionally, serve as the back up on activities to include:
   1. Buy@Duke contact for Division employees. Procurement contact: Submitting and approving shopping carts, invoice submissions, AP Check request submissions, Buy@Duke questions, AP questions, blocked invoices and goods receipts; assist the labs with their purchases, AP issues, and equipment maintenance agreements.

1. Provide oversight of timely processing/reporting of corporate card activities and other expenditures within the Concur system at Duke. Also will assist with the quarterly management of AP Check Problem Invoice Analysis.

1. Responsible for various accounting aspects associated with endowments within the division, to include monitoring of spending on various endowments, with an understanding of the restrictions associated with those funds.

1. This position will interact on a regular basis with the Division Administrator, and routinely collaborate with other divisional administrative positions, DGIM faculty members, as well as staff in the DOM central offices such as DOM Finance, DOMRA, CRU and HR and APT.

Required Qualifications at this Level

Minimum Qualifications

Education

Work requires a Bachelor's degree in Accounting, Finance, Economics, Business Administration or a related field. CPA is desirable.

Experience

Work requires three years experience in financial management, cost OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE accounting or a field directly related to specialized area of assignment.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.