FINANCIAL MGMT ANALYST II

Occupational Summary

This position is responsible for monitoring and executing accounting and analytical responsibilities for the Bursar’s Office and University Cashiering. Responsibilities include planning, coordinating, and performing complex duties related to tuition payment revenue, payment trends, and student accounts receivable to ensure accuracy and collectability of student accounts.

This position offers a hybrid work schedule, combining in-office and remote work.

Work Performed

• Monitor and Reconcile Receivables:

  • Monitor and reconcile student receivables general ledger accounts daily, representing the largest University receivables.
  • Identify, assess, and address negative trends and discrepancies promptly.
  • Provide monthly reconciliations to management with recommendations for resolution.

• Analyze Payment Activity:

  • Review and document payment activity, including e-check, EFT, and mail transactions.
  • Analyze and track payment trends; recommend and implement changes to payment methods as needed.

• Manage Cash Transfers:

  • Monitor student payment cash transfers from wire and e-check providers.
  • Ensure timely and accurate deposits into the University’s bank accounts; escalate discrepancies to management.

• General Ledger Management:

  • Review general ledger accounts daily, including e-check/wire payments, vault funds, petty cash, and research subject payments.
  • Prepare supporting schedules for monthly and quarterly reconciliations; resolve reconciling items within 60 days.

• Student Direct Deposit Maintenance:

  • Maintain integrity of student direct deposit authorization data in SAP.
  • Analyze data for accuracy, prevent errant direct deposits, and collaborate with schools and financial aid offices to enroll students.
  • Address legal compliance issues related to overseas transfers.

• Compliance with IRS Regulations:

  • Coordinate with Schools, Payroll, and Financial Aid Offices to ensure compliance with IRS regulations for non-resident alien payments related to non-qualified tuition and fees.

• Credit Balances and Escheatment:

  • Identify undeliverable credit balances and coordinate with the Corporate Tax Office to ensure compliance with state escheatment guidelines.

• Children’s Tuition Grant Administration:

  • Collaborate with Benefits Administration to process Children’s Tuition Grant benefits.
  • Maintain communication with eligible employees and faculty to ensure timely processing each term.

• Continuous Improvement and Efficiency:

  • Maintain strong knowledge of Bursar’s Office and University Cashiering procedures.
  • Identify, recommend, and implement process improvements to enhance accuracy and resource efficiency.

• Agency Bill Management:

  • Review and approve monthly collection agency bills and process payment of fees.

• Assist Accounting Staff:

  • Provide direction and support to accounting specialists, including auditing daily cash reports, preparing journal vouchers, and processing financial aid group posts and cash advances.

• Wire Payments Management:

  • Research and communicate posting instructions for payments reported in the wire database.

Required Qualifications

Education/Training

• Bachelor’s degree in Finance, Accounting, or a directly related field.
• CPA or CPA candidate strongly preferred.

Experience

• Three years of experience in finance, accounting, billing/collections, or banking.
• An equivalent combination of relevant education and experience may be considered.

Skills

• Superior analytical and organizational skills with the ability to conceptualize information.
• Strong understanding of internal controls in a cash-handling environment.
• Excellent time management skills; ability to work in a deadline-driven environment.
• High level of initiative, motivation, and attention to detail.
• Ability to work independently and in a team-oriented environment.
• Clear, tactful, and diplomatic communication skills for interacting with colleagues, students, and parents.
• Excellent judgment and discretion, particularly in handling confidential information.
• Experience with PeopleSoft, SAP, or similar ERP systems.
• Strong proficiency in Excel and Access.

Application Instructions
Send resume and cover letter to kyle.aldred@duke.edu.

The intent of this job description is to provide a representative outline of duties and responsibilities for positions with this title. It is not intended to declare the total scope of specific responsibilities for any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Minimum Qualifications

Education

Work requires a Bachelor's degree in Accounting, Finance, Economics, Business Administration or a related field. CPA is desirable.

Experience

Work requires three years experience in financial management, cost OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE accounting or a field directly related to specialized area of assignment.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.