Program Coordinator

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Job Summary

Directly and indirectly manage all functions of the ACGME cardiology fellowships..  Working directly with the senior program coordinator for cardiology and the program directors to maintain compliance and accreditation for all aspects of the programs and respective trainees.  Programs to oversee and manage:  Adult Congenital Heart Disease (ACGME), Interventional Cardiology (ACGM).

Duties and Responsibilities

• Acquire knowledge of current rules, regulations, and institutional requirements.  Develop a thorough knowledge of residency databases to enhance residency programs and department efficiency, and update annually.  Ensure resident education and compliance with national, hospital, departmental, and program policies. 

• Coordinate all efforts in selecting, inviting, scheduling applicants for interviews. Manage daily activities related to recruiting.

• Coordinate post interview data collection and analysis. Serves as primary contact for ERAS, coordinates rank order list for the programs.  Work directly with Senior GME Program Coordinator to ensure all metrics are met and documentation that is required.

• Oversee the development and management of all educational activities for the trainees, including rotation/clinic shifts and required didactics for all trainees (including but not limited conferences, seminars and research activities as applicable.)

• Upload and input all scheduled house staff activities to all required platforms (residency database, scheduling software and interactive scheduling tools) Monitor and track all scheduling activities so that they are in compliance with all program accreditation requirements.

• Provide administrative and management assistance to the Senior GME Program Coordinator for Cardiology.

• Manage and submit all Concur submissions for fellows and senior program coordinator

• Oversee and submit all cardiology grants

• Plan and schedule work priorities in accordance with program goals and deadlines. Advise or direct designated personnel in the department or division; make work assignments and review work for accuracy and completeness.

• In conjunction with the Program Director, design and administer the program’s educational curriculum and compile necessary data for continuous quality improvement and accreditation.

• Coordinate event planning of educational trainings.

• Attend all GME related meetings.

• Plan and execute the distribution of reports and information as required.

• Advise supervisor as to the status of current activities and additional or expanded program requirements; make recommendations for solution to problems identified. Assist in determining budgetary recommendations and requirements; monitor, verify and reconcile expenditures of budgeted program accounts.

• Perform other related duties incidental to the work described herein.

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in program administration OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Job Code: 00002321 PROGRAM COORD
Job Level: 10

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